• Job Description

  Req#: 2676030
  Are you ready to work for a growing company with a great culture? We are looking for passionate, independent thinkers and doers who can help shape the culture of an expanding company that is proud of its focus on family and quality customer service. Are you a change agent? Do you like helping others? Are you a problem solver? Do you want to fall in love with your career? If you answered "yes", then read on!
  
  Excel Services, Inc. is looking for career-orientated Accounting, Administrative, & Purchasing Assistant to assist our Accounting, Purchasing, and Administrative Team.
  
  About Excel
  
  Excel Services is a full-service Electrical, Mechanical, Plumbing, and Technology Design/Build, Contracting and Maintenance firm based in Louisville, Kentucky. Named "One of America's Fastest-Growing Companies" by INC. Magazine in 2023, Excel Services has built its reputation through decades of creating buildings that help people perform better.
  
  As your single-source solution, our core values of teamwork, integrity, and innovation instill confidence and satisfaction in everything we do, while our multidisciplinary model assures you the very best integrated thinking on every project.
  
  Mission
  
  We help people create buildings that perform better.
  
  Vision
  
  Help people create enduring commercial environments that make every space personalized, productive, and comfortable.
  
  Core Values
  
  • Teamwork
    • We collaborate with teammates and our customers to proactively solve problems using our expertise and experience
  • Integrity
    • We do the right thing, treating every customer and each teammate with honesty and respect, even when it is not the easy thing to do.
  • Innovative
    • We are students of ever-changing technology, market and customer needs so we can anticipate and meet those needs.
  • Quality
    • We only offer solutions we're proud to stand behind. Designed to last, crafted from superior materials, and installed by the finest skilled tradesmen in the industry: that's the mark of Excel.
  • Accountable
    • We are a group of professionals that takes ownership for everything we touch. When we make commitments to a teammate or a customer, they know they can count on us to deliver ever time and communicate solutions to any problems that arise.
  • Loyalty
    • We are a group of professionals dedicated to the company mission, the community we serve to each other.
  
  Our great benefits package includes:
  
  • Competitive Pay
  • Medical, Dental, Life, Vision, Short Term/Long Term Disability Insurance
  • 401k Retirement Plan
  • Vacation & Holiday PTO
  • Paid Training
  • Great working environment
  • Team Incentive Bonuses
  
  The Accounting, Administrative, & Purchasing Assistant will provide support to ensure efficient office operations and contribute to the success of the accounting, administration, and purchasing team. This role requires a strong ability to multitask, exceptional organizational skills, and a proactive approach to problem-solving.
  
  ESSENTIAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION
  
  25% - Office Administration:
  
  o Assist the Director of Accounting and Administration Manager with duties such as team correspondence, team presentations, meeting arrangements, and scheduling.
  
  o Maintain and update administrative and purchasing area office supplies. Report any needs to the Office Manager.
  
  o Input and maintain data in various software systems (BuildOps, MS Office, Paylocity, etc)
  
  o Develop and implement office procedures and systems to enhance efficiency and organization.
  
  o Assist with preparation and coordination of company events, meeting, and training sessions.
  
  25% - Administrative Support:
  
  o Provide support to the administrative team, including managing project or job documentation, managing calendars, and coordinating vendors.
  
  o Prepare and edit correspondence, reports, and presentations.
  
  o Maintain and update filing systems, both electronic and physical.
  
  o Handle incoming calls, emails, and other communications, directing them to the appropriate team members.
  
  25%-Purchasing Support:
  
  o Assist in the procurement process, including document management, preparing purchase orders, and tracking orders.
  
  o Maintain vendor contact information and manage supplier relationships.
  
  o Process and track purchase requisitions and ensure timely delivery of goods and services
  
  15%- Client & Team Interaction:
  
  o Serve as the first point of contact for the Accounting, Administrative, and Purchasing team for clients and visitors, providing a professional and welcoming experience.
  
  o Facilitate communications between clients, vendors, and internal teams to resolve issues and ensure smooth operations.
  
  10%- Continuous Improvement:
  
  o Identify opportunities for process improvement and operational efficiency, implementing best practices to enhance the overall performance of the estimating and construction operations.
  
  Requirements
  
  Qualities:
  
  • Excellent communication and interpersonal skills are required (oral, written, and presentation)
  • Creative problem solver with exceptional follow-through and attention to detail skills.
  • Works well in a team-oriented environment
  • Strong work ethic with a high amount of personal ownership of their work.
  • Ability to take the initiative and have a proactive approach to solving problems with minimal supervision
  • Enjoys a fast-paced and frequently changing environment, able to be responsive to multiple details and multiple tasks while minimizing errors
  • Organized in the approach of work execution and handling multiple tasks effectively
  
  Minimum Qualifications:
  
  • High School Diploma, GED, or equivalent
  • Possession of valid driver's license with a good record of driving
  
  
  Salary Description
  
  $20 - $22 Per Hour

• About the company

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