Major Responsibilities:

• Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
• Prepares financial statements and statistical data reports i.e. departmental capital and current projects
• Prepares statistical data reports such as resident rate reports, occupancy, spousal reunification and outbreak days.
• Reviews, analyzes and reconciles encumbrances, budget variance reports and cost detail records related to departmental capital and current projects.
• Reconciles and monitors current projects and recoveries.
• Prepares monthly departmental financial statements and other financial information for Divisions, Provincial and Federal Governments.
• Prepares and calculates subsidy claims, ad hoc financial and statistical reports to the Provincial and Federal Government.
• Performs and maintains accounts receivable functions including bank deposits and preparing, reviewing, posting and reconciling journals entries.
• Performs calculations in order to process period end accruals for expenditures.
• Prepares working papers and processes period end and year-end closing entries.
• Reviews financial system reports and takes action as required. Generates monthly resident statements and year-end tax receipts for residents
• Analyzes and reconciles account balances. Prepares, reviews, and posts journal entries
• Analyzes resident's Trust and Accounts Receivable accounts, generates monthly billings, pursues collection of outstanding balances
• Processes refunds for deceased and discharged residents
• Reviews General Ledger expenditure and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures. Prepares the Monthly Donation Summary Reports
• Prepares statements for reporting to management and divisions. Communicates effectively with residents and their families/POA/Public Guardian on accommodation charges, annual rate increases, payments and collection, updating resident banking information

• Analyzes monthly budget variances.
• Provides assistance on accounting and financial related matters to the divisions as requested. Provides support for the Administrative Support Unit (ASU) of the Homes, including but not limited to rate adjustments, accommodation payment processing, donation receipts and disbursements
• Provides financial analysis, claims and other information to the divisions. Liaise with the Homes' ASU and Legal Services Division for accounts referred to Legal
• Creates/executes ad hoc financial system reports for analysis purposes.
• Liaises with Finance Department for processing vouchers, retrieving documents and dealing with other accounting related issues. Prepares files with outstanding balances for referral to Legal Services Division and Collection Agencies
• Assists on projects and assignments. Assists with Ministry of Long-term Care programs and City-wide initiatives
• Monitors Provincial statutes and regulations, City by-laws and/or Council direction, and agreements for any changes. Provides administrative support in updating policies and procedure manuals
• Co-ordinates data with the City, Provincial and Federal Auditors. Adheres to internal controls to minimize risks and protect assets, ensure accuracy of records, promote operational efficiency, and adherence to policies, rules, regulations, and laws.
• Provides guidance and training to Accounting Assistant 3 in performing their job functions

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Post-secondary education in a discipline pertinent to the job functions such as accounting or finance or business administration combined with a professional accounting designation (i.e. Chartered Professional Accountant) or the equivalent combination of education and/or related experience.
2. Extensive experience analyzing financial data, preparation of financial statements and reports using computer office system such as Microsoft Office Excel, Word, Access and financial information systems such as SAP
3. Considerable accounting experience, including financial and internal control applied in an operating environment, preferably in the public sector.

You must also have:

• Strong interpersonal skills with the ability to establish and maintain effective working relationships with all levels of staff, residents and families
• Ability to prepare detailed correspondence, memoranda, summaries, financial statements and documentation requiring the interpretation and application of a wide range of administrative accounting practices, policy and legislation
• Ability to apply relevant policies, procedures and provincial legislation that would be relevant to this position
• Ability to maintain accurate and orderly electronic and manual files
• Ability to perform complex detailed computations and calculations
• Ability to plan, organize and manage work independently with minimal supervision and co­ operatively as a member of a team
• Ability to provide effective support, advice and guidance to staff
• Excellent organizational skills and the ability to prioritize work schedules, plan and execute assigned duties within tight timelines
• Excellent analytical, conflict resolution and problem solving skills
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters
• Advanced knowledge of financial and internal controls
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces