• Job Description

  Req#: 21520
  Position Type:
  Secretarial/Clerical
  
  
  Date Posted:
  4/18/2025
  
  
  Location:
  Accounting
  
  
  Date Available:
  05/01/2025
  
  
  Closing Date:
  04/25/2025
  
  
  Compiles and posts check requests and vendor invoices on purchase orders and pay vouchers.
  Processes checks and disbursements in a timely and accurate manner.
  Reviews and monitors payments made to vendors using Purchasing Cards.
  Ensures proper approvals, documentation, and compliance with fiscal policy.
  Monitors and reconciles vendor statements for outstanding invoices and takes steps to resolve.
  Provides financial software and accounting process support to schools and departments.
  Assists with annual school audits by assignment.
  Supports other team members when needed.
  Generate and review required reports from the accounting system
  Other duties as assigned.
  Ability to work with technology, including accounting software and Microsoft Office applications.
  Excellent written and oral communication skills.
  Requires attention to detail with strong problem solving and analytical skills.
  Background in bookkeeping, budgeting, or accounting desirable.
  Ability to deal with people in a professional manner which shows sensitivity, tact, and professionalism.
  Team-oriented and ability to work effectively with others.
  Ability to organize work and materials and manage workload in a timely manner.
  Ability to maintain confidentiality of district, employee, and other information.
  High School diploma or equivalent.
  Type test of 55 wpm or better preferred.
  12 months of prior full-time secretarial work experience preferred.
  Please note that this posting closes at 3:00 pm on 4/25/2025.
  
  
  
  If you have questions regarding this position, please contact Traci Peterson at (385)-646-4306 or email tapeterson@graniteschools.org
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  Job Title Accounts Payable Administrative I Secretary Department Accounting Department Office Supervisor Director Salary Schedule Secretary Salary Schedule Lane Placement E7 Contract Length 12 Months FLSA Classification Non- Exempt
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  Job Summary
  Provides accounts payable and related administrative support services for the accounting department. Maintains accurate records to ensure timely payments of vendor invoices and pay vouchers; will need to establish and maintain good relationships with vendors, as well as employees across the district and its schools.
  
  Essential Functions
  • Compiles and posts check requests and vendor invoices on purchase orders and pay vouchers.
  • Processes checks and disbursements in a timely and accurate manner.
  • Reviews and monitors payments made to vendors using Purchasing Cards.
  • Ensures proper approvals, documentation, and compliance with fiscal policy.
  • Monitors and reconciles vendor statements for outstanding invoices and takes steps to resolve.
  • Provides financial software and accounting process support to schools and departments.
  • Assists with annual school audits by assignment.
  • Supports other team members when needed.
  • Generate and review required reports from the accounting system
  Non-Essential Functions
  • Other duties as assigned.
  Required Knowledge and Skills
  • Ability to work with technology, including accounting software and Microsoft Office applications.
  • Excellent written and oral communication skills.
  • Requires attention to detail with strong problem solving and analytical skills.
  • Background in bookkeeping, budgeting, or accounting desirable.
  • Ability to deal with people in a professional manner which shows sensitivity, tact, and professionalism.
  • Team-oriented and ability to work effectively with others.
  • Ability to organize work and materials and manage workload in a timely manner.

  • Ability to maintain confidentiality of district, employee, and other information.
  Required Knowledge, Skill and Ability
  • High School diploma or equivalent.
  • Type test of 55 wpm or better preferred.
  Required Prior Experience
  • 12 months of prior full-time secretarial work experience preferred.
  Decision Making Authority
  Prioritizes own work. Determines quality of work done by secretarial staff. Determines work assignments and deadlines. Determines when to alert supervisor concerning potential budget overruns. Recommends solutions to problems to department director. Recommends software and other enhancements to supervisor.
  Non-Supervisory Interaction
  Interacts with various employee and community groups.
  Supervisory Responsibility
  None
  Working Environment
  Standard office conditions. Deals with multiple supervisors. Works on multiple assignments with deadlines. Handles concerned patrons and deals with frequent interruptions.
  Physical Demands
  Requires the ability to sit, stand, walk, stoop, kneel, crouch or crawl. Ability to reach with hands and arms, use hands to finger, handle or feel. Ability to talk or hear. Vision abilities include close vision, distance vision, color vision and ability to focus. Physical demands require moving and lifting supplies, equipment, etc. up to 25 pounds and occasionally lift and/or move up to 50 pounds.
  
  
  
  

• About the company

  Granite School District, located in the Salt Lake Valley, operates 62 elementary, 16 junior high, and 8 high schools, serving over 67,000 students. Visit our homepage at www.graniteschools.org.

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