Position Title: Advanced Career Training / Other Training Programs (ACT/OTP) Coordinator

Location: Gerald R. Ford Job Corps Center, Grand Rapids, MI

Reports To: Career Technical Training Supervisor

The Advanced Career Training (ACT) / Other Training Program (OTP) Coordinator position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24.

Summary of Duties: Promotes, develops, maintains and enhances Advanced Career Training (Mechatronics) and Other T raining Programs (OTP) within the community to offer students alternative opportunities to those Career Technical Training programs (found on Center).

Key Areas of Responsibilities:

• Develops and maintains a viable Advanced Career Training and Other Training Programs in conjunction with Pima Community College or other accredited programs.
• Establishes center-specific criteria and procedures for student’ participation in the Advanced Career Training / Other Training Programs.
• Maintains linkages with Pima Community College’s Admissions, Financial Aid, Career Counseling and Placement offices.
• Develops “Memorandum of Understanding” with Pima Community College or other partners outlining all aspects of participation in the Advanced Career Training Program.
• Oversees 10-15 student participants in Advanced Career Training and Other Training Programs (OTP).
• Collaborates with the Case Management Team’s (CMTs) to ensure ACT / OTP success.
• Introduces the ACT / OTP program during Career Preparation Phase to provide additional options for students to pursue in Career Technical Training.
• Develops processes for enrollment and funding into Pima Community College
• Provides ACT / OTP classes and workshops to include: What is ACT / OTP, Preparedness, Center Expectations regarding student participation and success.
• Ensures that established Advanced Career Training Programs and Other Training Programs (OTP) maintain eligibility criteria that will lead to the positive success of students participating in the Program.
• Monitors ACT / OTP student’s progress, performance and grades acquired during participation in ACT / OTP Programs.
• Ensures that students’ accountability information is submitted accurately and within established time frames.
• Submits leaves and leave extension requests as necessary and in a timely manner.
• E nsures all areas of ACT and OTP TARs are completed in proper fashion.
• Updates Student Career Plan and CIS case notes monthly and as needed.
• Participates in ESP panels and submits Student Performance Evaluation Reports (SPERs) for ACT / OTP program participants, as required. Prepares student to transition successfully out of the ACT / OTP Program, once completed.
• Provides support to ACT / OTP students by arranging transportation including use of bus passes, as required.
• Meets with ACT / OTP students a minimum of once every 15 days.
• Facilitates ACT / OTP students’ participation in the Student Satisfaction Survey. Acts as a liaison between Center and PCC sites on student behalf.
• Develops a process and holds students accountable for notifying the class Instructor or OTP administrator in case of a student’s absence.
• Ensures students have access to meals when participating in the ACT / OTP Program.
• Maintains required reporting, documentation and record keeping. Maintains an ACT / OTP file on each and every student.
• Prepares a monthly report of student progress and performance and submits in a timely manner to Career Technical Training Supervisor.
• Prepares a weekly ACT / OTP status report to distribute to Center personnel to include information such as: Who is on ACT / OTP, campuses and/or sites utilized, transportation requirements and number of weeks remaining in semester or training process.
• Inputs ACT / OTP hours and other information into CIS. Prepares evaluations and participates in ESP panels.
• Ensures that students complete a Q2 and Q4 survey upon exit from the Job Corps Program.
• Develops employer linkages to hire graduates and place assignees in direct employment opportunities prior to separation or completion of Job Corps Program.
• Utilizes Job Corps guidelines and subject coursework in the development of Other Training Programs (OTPs).
• Has an accurate syllabus for the Advanced Career Training and Other Training Programs coursework. Identifies appropriate materials needed for class enrollment and participation.
• Schedules study and tutoring sessions, workshops and other special projects to augment coursework/training.
• Coaches graduates on transition into employment, additional schooling and/or military placement.
• Maintains assessment and placement plan for each assigned graduate. Identifies, locates, and makes referrals to transitional support services necessary for successful placement and retention

Education/Experience:

• High School Diploma or equivalent plus 1-2 years Administrative Support experience.

Certifications/Licenses:

• Valid MI, driver’s license with a clean driving record
• CPR certification will be provided upon hire

Equal Opportunity Statement Human Learning Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws.