NHS
Admin Co-Ordinator
This job is now closed
Job Description
- Req#: C9152-25-0291?language=en&page=644&sort=publicationDateDesc
- Educated to GCSE level or equivalent experience.
- Management NVQ Level 3
- Evidence of experience of staff supervision and/or management
- Evidence of experience of office management.
- Evidence of experience of admin processes and databases
- The ability to maintain confidentiality.
- Excellent typing/word processing skills - minimum RSA Stage III in Word and Text Processing or equivalent.
- Competent using Windows environment packages
- Ability to learn/use Integrated Patient Information Systems
- Audio-typing skills
- Ability to demonstrate a mature approach with the proven ability to remain calm under difficult circumstances.
- Good communication skills including telephone and interpersonal skills.
- Demonstrable organisational skills
- The ability to use own initiative, and to work alone with minimum guidance.
- Minute taking skills are needed
- Demonstrable skills in written and spoken English, adequate to enable the post holder to carry out the role effectively.
- The knowledge of medical terminology is advantageous or a willingness to learn.
- A knowledge of NVQ training, or willingness to undertake training.
- The ability to monitor and evaluate flexible working practices.
- Educated to GCSE level or equivalent experience.
- Management NVQ Level 3
- Evidence of experience of staff supervision and/or management
- Evidence of experience of office management.
- Evidence of experience of admin processes and databases
- The ability to maintain confidentiality.
- Excellent typing/word processing skills - minimum RSA Stage III in Word and Text Processing or equivalent.
- Competent using Windows environment packages
- Ability to learn/use Integrated Patient Information Systems
- Audio-typing skills
- Ability to demonstrate a mature approach with the proven ability to remain calm under difficult circumstances.
- Good communication skills including telephone and interpersonal skills.
- Demonstrable organisational skills
- The ability to use own initiative, and to work alone with minimum guidance.
- Minute taking skills are needed
- Demonstrable skills in written and spoken English, adequate to enable the post holder to carry out the role effectively.
- The knowledge of medical terminology is advantageous or a willingness to learn.
- A knowledge of NVQ training, or willingness to undertake training.
- The ability to monitor and evaluate flexible working practices.
Job summary
An exciting opportunity has arisen for an experienced and highly motivated Admin Co-Ordinator to join our administration service. The post holder will be responsible for supporting, leading and developing a large administrative team and will be primarily based at Westhaven Community Hospital, however you will be required to work flexibly across all sites within the Weymouth & Portland locality.
This role is pivotal to the effective running of the service. You will be responsible for the day-to-day supervision of our reception team/ward clerks and ICRT administrator based at Westhaven Community Hospital as well as ensuring that efficient admin support is provided to the clinical team.
You will need excellent IT skills, strong organisational capabilities, proven time management and diary management skills. Having the ability to effectively prioritise your workload and manage conflicting demands is essential. As a pivotal point of contact you will need to be able to build effective working relationships, have a friendly approach and be able to ensure good levels of communication between yourself and the team with a high level of tact and discretion.
Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.
Main duties of the job
This is a fixed term role and for those with current NHS service, the role will be offered on a secondment basis only. Please obtain permission to be released on a secondment before submitting an application.
To manage the receptionists, ward clerks and ICRT Administrator at Westhaven Hospital
Hold responsibility for the recruitment, induction, training and development of all administration team members; providing support and supervision to all members of the team.
Act as a role model to colleagues, always seeking to maintain the highest standards of professionalism.
To facilitate the smooth running of the service throughout the year by effective coordination of rotas and by keeping attendance, annual leave and sickness records.
Provide advice and support on admin issues across the service and undertake specific project work, as required.
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Date posted
10 April 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£21,224 to £23,291 a year p.a.
Contract
Fixed term
Duration
12 months
Working pattern
Part-time
Reference number
152-C490.24A
Job locations
Westhaven Hospital
Radipole Lane
Weymouth
DT4 0QE
Job descriptionJob description
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net
Person SpecificationPerson Specification
Knowledge, Skills & Training
Essential
Desirable
Job Specific
Essential
Information Technology/Resources
Essential
Desirable
Personal Qualities
Essential
Desirable
Knowledge, Skills & Training
Essential
Desirable
Job Specific
Essential
Information Technology/Resources
Essential
Desirable
Personal Qualities
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Dorset HealthCare University NHS Foundation Trust
Address
Westhaven Hospital
Radipole Lane
Weymouth
DT4 0QE
Employer's website
https://www.dorsethealthcare.nhs.uk/work-for-us (Opens in a new tab)
Employer details
Employer name
Dorset HealthCare University NHS Foundation Trust
Address
Westhaven Hospital
Radipole Lane
Weymouth
DT4 0QE
Employer's website
https://www.dorsethealthcare.nhs.uk/work-for-us (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.