Job Summary

As an important member of the division’s central administrative team, the Division Analyst uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of the Rheumatology division - at ZSFG. The incumbent must be able to carry out multiple tasks simultaneously while maintaining critical attention to detail. As such, the individual must be diligent, accurate, efficient, and have a strong work-ethic. The incumbent must be able to prioritize in a fast-paced environment, independently analyze issues, work with a high level of autonomy, and be exceedingly well-organized and flexible. The position reports to the Division Manager. The Division Analyst has the ability to perform short- and long-term planning for the organization to address unmet needs and identify future needs. Demonstrates good judgment in selecting methods and techniques for obtaining solutions for a range of operational issues.

The Division Analyst will serve as the main human resources liaison for the division and will independently coordinate with Human Resources regarding all hiring and searches for Academic and Non-Academic Faculty, Post Docs, Visiting Scholars, Affiliates, Lab, Administrative and Finance personnel. This includes communication with ISSO regarding visa issues; s/he will monitor HR reports for limited hires hours and appointment dates, orient new hires to the division, coordinate with IT for necessary access to systems, credentialing and troubleshoot other ad hoc human resources issues.

The Division Analyst will also be responsible for administrative operations and facilities coordination for the division, and for miscellaneous financial transactions such as GL verification, financial journals, and funding entry in UC Path. The position will be required to build and maintain relationships with both San Francisco Department of Public Health and UCSF facilities and be able to independently resolve facility issues regarding maintenance and repairs. The position will support the division with organizing special projects and managing events. The position independently manages the procurement processes for the division.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF Department of Medicine is the largest department at Zuckerberg San Francisco General (ZSFG) Hospital and the second largest department in the School of Medicine (second only to Medicine-Parnassus). The Department is divided into 15 Divisions/Centers plus Central Administration and operates 33 outpatient clinics, 4 inpatient services, and 14 consult services. The total annual budget is over $130 million, which provides salary support for the following full time equivalents: 200 academics, 44 clinical fellows, 20 staff physician, and 350 staff employees.

The UCSF Division of Rheumatology aims to provide outstanding clinical care while advancing the discipline of rheumatology through cutting edge research and training of the next generation of academic rheumatologists. The division has 6 full-time faculty, 1 post-doc, 10 fellows, 10 staff members, as well as numerous trainees and volunteers, with offices, workstations and labs on the ZSFG campus. The total annual budget for Rheumatology is approximately $2.4 million.

Required Qualifications

• BA/BS with a major in a related field and/or three or more years of experience in administrative analysis or operations management; administration or business; or an equivalent combination of education and experience
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for purchasing and personnel management including faculty and staff appointment types and classification. As wells as extensive knowledge of UC travel and meeting & entertainment policies and procedures
• Experienced with Microsoft Office Suite (including Word, Excel, Outlook, and Powerpoint), Adobe Acrobat, and internet search tools. Comfortable with computers and other technology in general
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
• Knowledge of a variety of administrative operational activities such as event planning, basic, website design, accounting and payroll, and contracts and grants regulations and guidelines
• Solid knowledge of common University-specific computer application programs, including BearBuy, PeopleConnect, MyExpense
• Ability to use discretion and maintain confidentiality
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
• Ability to operate effectively in a changing organizational and technological environment
• Demonstrated record of excellent attendance and punctuality

Preferred Qualifications

NA

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

50%

Location

San Francisco, CA

Campus

Zuckerberg San Francisco General (ZSFG)

Work Style

Hybrid

Shift

Variable

Shift Length

Variable