Washington State University
Administrative Assistant; Assessment, Evaluation and Curriculum Management (AEC)
This job is now closed
Job Description
- Req#: R-12363
Demonstrated commitment to confidentiality and privacy.
Computer software skills, including the ability to use office software, such as databases, spreadsheets, Outlook and word processing. Including ability to use mail merge and manage multiple complex calendars.
Adobe knowledge including use/creation of forms, merging of files, creation of table of contents/appendixes, etc.
Demonstrated working knowledge of policies and procedures in a complex academic or similar organization.
Experience in higher education and/or healthcare governmental regulations.
- Resume (required)
- Cover Letter (required)
Online applications must be received before 12:00am on:
September 30, 2024If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):
100T-YN_CS_NPS - Secretary SeniorBusiness Title:
Administrative Assistant; Assessment, Evaluation and Curriculum Management (AEC)Employee Type:
ClassifiedPosition Details:
Summary of Duties:
This position provides confidential and complex administrative support to the Associate Dean and the Office of Assessment, Evaluation and Curriculum Management by completing diverse responsibilities such as compilation of reports, office management, complex calendaring, and liaison within the Office, the College, other WSU departments and external constituents.
This position serves as the administrative support for the Office of Assessment, Evaluation, and Curriculum Management working closely with the Assistant Director of Assessment, Evaluation, and Curriculum Management to complete purchase requests, plan for onboarding of new staff and faculty and office space management. This position manages office record keeping and filing systems to maintain college record retention requirements. Complex calendar management requires prioritization of meetings, tasks, and requests, including timely support of students’ requests, to ensure deadlines and student needs are met.
The AEC Administrative Assistant will draft, proof, format and compile reports on behalf of the Associate Dean/Office. This position needs to have an understanding of University and College policies and procedures related to the Programs of Assessment and Evaluation, Curriculum Management and Accreditation requirements. It is pertinent that this position exercises independent judgement and initiative in performing these duties as well as maintain a high level of confidentiality.
Essential Job Duties:
50% Administrative Support
25% Committee Support
20% Operational Support
5% Other
Required Qualifications:
High school graduation or equivalent, AND two years of increasingly responsible office experience requiring keyboarding or typing; OR equivalent education/experience.
Additional Requirements:
Preferred Qualifications:Additional Information:
Area/College: Elson S. Floyd College of Medicine
Department Name: Office of Assessment, Evaluation, and Curriculum Management (AEC)
City, State, Zip: Spokane, WA 99202
Department Link: https://medicine.wsu.edu/
Monthly Salary: $3,096 to $4,093 | Range #35 Steps A-M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step.Benefits : WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the detailed Summary of Benefits offered by WSU for Civil Service/Classified staff and Total Compensation .
Overtime Eligibility: Eligible
FTE: 100%
This is a Permanent position.
Screening and Posting Close Date: The screening of applicants begins September 16, 2024. Applicants must submit their completed application by September 29, 2024 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.Application Instructions:
Applicants must upload the following documents to their online application.
External candidates , please upload all documents in the “Resume/CV” section of your application. Internal candidates , please upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Applicants will be requested to provide contact information for professional references within the online application.
Time Type:
Full timePosition Term:
12 MonthWASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.
Notice of Non-Discrimination
WSU prohibits sex discrimination in any education program or activity that it operates complaint with Title IX. Inquiries regarding Title IX and reports of sex discrimination can be directed to the WSU Title IX Coordinator. More information on WSU’s policies and procedures to respond to discrimination and harassment are available here: Nondiscrimination statement.