BizTek People

Administrative Assistant


PayCompetitive
LocationRemote
Employment typeContract

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  • Job Description

      Req#: 68576000033055001

      This is a remote position.

      Administrative Assistant – IT

      The Administrative Assistant will support IT executives within the IT department.

      The ideal candidate will have a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The candidate should possess a keen sense of urgency and the ability to prioritize and pivot between tasks. They should maintain a positive, can-do attitude and demonstrate strong attention to detail.

      Responsibilities:

      • Manage complex calendars, including scheduling internal and external meetings and calls, while proactively resolving conflicts. Coordinate meetings efficiently and communicate clearly regarding scheduling changes or prioritization needs.
      • Serve as a gatekeeper to executives, managing schedules proactively to ensure optimal use of time.
      • Liaise with other administrative assistants to schedule collaborative meetings and provide backup support when needed.
      • Arrange domestic and international travel, including flights, accommodations, and ground transportation.
      • Handle expense reporting and reimbursement processes, ensuring adherence to company policies.
      • Perform ad hoc administrative support tasks as needed.
      • Maintain the confidentiality of all sensitive and confidential information.
      • There is no expectation of assisting with personal work, content creation, or project work.

      Skills and Competencies:

      • Minimum of 5 years in an administrative support role.
      • Proven ability to take initiative, set priorities, and exercise strong judgment.
      • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
      • Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Teams) and video conferencing tools (e.g., WebEx).
      • Experience with Concur or similar systems for travel and expense management.
      • Superior written and verbal communication skills.
      • Ability to handle highly sensitive and confidential information with discretion and professionalism.
      • Strong collaborative and teamwork-oriented attitude.

      Required Skills:

      • Administrative Support
      • Financial Services
      • Time Management
      • Microsoft Excel
      • Microsoft Office

      Additional Skills:

      • Scheduling
      • Video Conferencing (WebEx or similar)
      • Travel Arrangements
      • Microsoft PowerPoint
      • Excellent Written and Verbal Communication Skills


  • About the company