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Job Title:

Administrative Assistant

Department:

Arts and Sciences | Distance Education

The Administrative Assistant reports to the Director of Distance Education for the College of Arts and Sciences. The Administrative Assistant receives incoming requests to the office and works with the Director of Distance Education to assign to appropriate staff within the department using the project management system. Creates promotional and informational materials for the office’s services and projects. Independently responds to routine correspondence representing the Office of Distance Education, maintains office records, and queries data as requested. Serves as liaison with our college fiscal support to ensure compliance and initiate tasks like guest account sponsorship, incentive payments, vendor contracts, and travel planning. Orders supplies and manages the Purchasing Card and other procurements. Helps to maintain website and social media channels. Assists with meeting and event scheduling and logistics. Collects and organizes assessment and reporting documents. Helps to implement special projects. Completes other administrative duties as needed.

Required: High School diploma or GED. One year of relevant experience.

Desired: Bachelor's degree or equivalent combination of education and experience. Two years of relevant experience. Strong communication and collaboration skills. Ability to manage multiple projects and multiple priorities. Demonstrated experience with file organization and records management, strong data and data visualization literacy. Demonstrated ability to use the Microsoft Office suite. Experience with Airtable project management tools, basic webpage (Drupal), graphic design skills, and social media management. Familiarity with the higher education context and distance education.

Additional Information:

The College of the Arts and Sciences Office of Distance Education is seeking an Administrative Assistant. The College of Arts and Sciences is the largest college and the academic heart of the university. The College hosts 81 majors. With 38 departments, 20+ world-class research centers, and more than 2,000 faculty and staff members, students have the unique opportunity to study with the best artists, scholars, and scientists in their field. The College values diversity and offers a supportive, open, and inclusive community.

The pay range for this job profile is $18.17 - $23.90. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

Location:

University Hall (0339)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift