Annual Salary Range: $50,000.00-$60,000.00 US Dollars
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

Shift: Monday – Friday 8:00am – 5:00pm

Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management .

Position Summary:
ABM Industries is seeking a qualified Administrative Assistant. The core function of the Administrative Assistant ensures the efficient and smooth day-to-day operation of our office.

Insurance / Fleet Management:

• Work with filed to keep up with a list of active vehicles in the field.
• Help finance team prepare monthly journal entry to book insurance expense for high value vehicles.
• As claims occur, work with field to collect expense receipts and release reimbursements to P&L as defined in plan.
• Help finance reassess plan on a quarterly basis to ensure we are within the plan parameter.

Sales / Operational Duties:

• Help sales team prepare presentations on demand.
• Participate in market analysis as needed.
• Help compile pro-forma / marketing material together as needed

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

Administrative Assistant Skills and Qualifications:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.