Governor of Illinois
ADMINISTRATIVE ASSISTANT I
This job is now closed
Job Description
- Req#: 43149
- Performs duties of highly responsible administrative nature for Nursing Services.
- Serves as correspondence control manager for the Director of Nursing (DON).
- Arranges transportation of inpatients to off-campus locations.
- Develops, maintains and serves as the master scheduler for facility-wide direct care staff coverage.
- Serves as special assistant to the Director of Nursing (DON).
- Maintains attendance file on unit employees.
- Participates in conducting training and schedules staff orientation.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program.
- Two (2) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
- Two (2) years of experience working for a private or public organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism.
- Two (2) years of professional experience with personal computers and software, such as Microsoft Office, etc.
- One (1) year of experience conducting special projects for a private or public organization.
- One (1) year of experience maintaining work schedules verifying adequate coverage.
- One (1) year of experience communicating effectively both verbally and in writing.
- Requires the ability to utilize office equipment, including personal computers.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
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A Pension Program
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Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
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3 Paid Personal Business Days annually
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12 Paid Sick Days annually (Sick days carry over from year to year)
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10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
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Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
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13 Paid Holidays annually, 14 on even numbered years
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Flexible Work Schedules (when available dependent upon position)
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12 Weeks Paid Parental Leave
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Deferred Compensation Program - A supplemental retirement plan
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Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
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Federal Public Service Loan Forgiveness Program eligibility
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GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
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5% Salary Differential for Bilingual Positions
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Commuter Savings Program (Chicago only)
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Job Requisition ID: 43149
Opening Date: 12/11/2024Closing Date/Time: 12/24/2024
Agency: Department of Human Services
Class Title: ADMINISTRATIVE ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary: $5,423 - $8,070 per month ($65,076 - $96,840 per year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 43149
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview
The Division of Mental Health is seeking to hire an Administrative Assistant I for the Elizabeth Packard Mental Health Center located in Springfield, Illinois to perform duties of a highly responsible administrative nature. Performs a variety of staff functions. Assists in the management control of Nursing programs. Conducts special reviews and evaluation projects for the Director of Nursing. Verifies the development of needed information for management decisions. Serves as back-up master scheduler for facility-wide nursing coverage. Serves as correspondence control manager; arranges transportation of inpatients to off-campus locations. Maintains attendance files. Participates in conducting training and schedules staff orientations.
Essential Functions
Minimum Qualifications
Preferred Qualifications
Conditions of Employment
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00am - 4:30pm, Monday-Friday, 1-hour unpaid lunch
Staffing
Work Location: 901 E Southwind Rd Springfield, IL 62703-5125Division of Mental Health
Elizabeth Packard Mental Health Center
Administration - Central AdministrationAgency Contact: DHS.HiringUnit@Illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
About the company
The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.