Requisition No: 809347

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - DCA - 22001479

Position Number: 22001479

Salary: $38,706.26-$69,671.27

Posting Closing Date: 08/18/2023

This is responsible work providing accounting, fiscal, administrative and clerical support to the Marshal’s Office. The Administrative Assistant II obtains bids for purchases, collects and analyzes data for statistical reports and assists in conducting surveys. Composes/drafts and/or types correspondence, memoranda, reports, e-mails, and other documents observing strict confidentiality. Sets up and maintains files, books, records, and other departmental systems of responsibility; provides database updates as required. Gathers and maintains information/data to support periodic and special reports for the area of responsibility; makes copies and distributes to appropriate departments as designated. Performs clerical tasks such as processing incoming mail, performing data entry, filing, faxing, or photocopying. Screens telephone calls and visitors; provides information, resolves issues, directs caller/visitor to proper personnel, takes messages and performs other related duties as required. The Administrative Assistant II also attends technical or professional classes, workshops or seminars to improve technical or professional skills.

EDUCATION AND TRAINING GUIDELINES :

A bachelor’s degree from an accredited four-year college or university in accounting, economics, or closely related major and two years of experience in accounting, business administration or related field.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

KNOWLEDGE SKILLS AND ABILITIES:

Expert knowledge of MS Excel; ability to create and troubleshoot complex formulas and link spreadsheets. Proficiency in MS Word and Outlook.

Ability to perform coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results.

Ability to read journals and manuals, compose reports and business letters using proper format and grammar.

Ability to type 40 correct words per minute. Ability to file materials numerically and alphabetically.

Ability to follow oral and written instructions. Ability to communicate clearly. Knowledge of English grammar, punctuation and spelling. Ability to organize work.

Ability to exercise discretion and confidentiality in handling matters for the Court.

Submit a current and complete State of Florida Employment Application and verification of required education (i.e., copy of high school diploma, copy of college degree or college transcripts) to 3DCAHR@flcourts.org . Questions can be directed to:

Veronica Antonoff, Marshal Third District Court of Appeal 2001 S.W. 117th Avenue Miami, Florida 33175‐1716 (305) 229‐3200 ext. 0

All positions will be awarded upon the successful completion of background screening.

The Third District Court of Appeal is a Drug Free Workplace.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.