TxDOT's Fort Worth District is looking for an Administrative Assistant IV based in Fort Worth, Texas at the District Headquarters. This position performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with high-level managers, executives, governmental officials, and private entities. Employees at this level establish their own work plan and priorities to meet set objectives.

We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, apply for this position!

Administrative Assistant IV: A19 ($45,244.00 - $72,408.00/yearly)

This position is for an Administrative Assistant IV. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Administrative Assistant IV:

Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Administrative Assistant IV:

• Represents the supervisor at meetings and is in contact with other governmental agencies and professional groups.
• Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
• Coordinates with other state agencies, private entities, and within the Department to meet program guidelines and
  deadlines.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical
  errors, syntax, style, sentence structure, content, and clarity.
• Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
• Reviews information going to the supervisor and highlights important matters; researches and provides additional
  information as needed; briefs supervisor on background information needed for meetings.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and
  travel arrangements.
• Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and/or presentations
  and verifies for accuracy and completeness.
• Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and
  submitting reimbursement on the traveler’s behalf.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Administrative Assistant IV:

Education: High School Grad or Equivalent in general education.

Experience: 4 years administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Administrative Assistant IV:

• Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and
  information technology related systems.
• Applicable computer systems and applications.
• Researching, evaluating and interpreting complex information.
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external.
• Coordinating and scheduling activities/resources.
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management.
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents
  for clarity and consistency.
• Communicating technical information effectively.
• Maintains composure when handling problems, stressful situations, continuous change or unexpected developments.
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes
  assignments independently without constant supervision.

Physical Requirements and Working Conditions:

Administrative Assistant IV:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools.
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs.
• Sitting - prolonged periods of time.
• Standing-prolonged periods of time.
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers.
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading.

Conditions of Employment:

Administrative Assistant IV:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Additional Conditions of Employment for Administrative Assistant IV Include:

• Must pass a drug test prior to employment for commercial driver and safety impact positions.
• Required to work weekends and holidays
• Required to work hours other than 8 to 5.
• Required to wear personal protective equipment provided by employer and comply with all safety requirements.
• Must attend work regularly and observe approved work hours.
• Applicants selected for an interview will be required to perform a job simulation to assess knowledge and skill related to using computers and associated software for meeting job responsibilities (Microsoft Word, Excel, Power Point)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information