ICONMA
Administrative Assistant
Pay$27.43 - $35.97 / hour
LocationNewark/New Jersey
Employment typeFull-Time
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Job Description
- Req#: 25-60790
- The executive assistant will provide daily administrative support to both senior leaders and a large team, including managing daily schedules & calendars, planning & booking travel, and actioning tasks and projects. The successful candidate will demonstrate an ability to organize, prioritize, and collaborate effectively across the broader organization in a fast-paced environment. Strong interpersonal skills, initiative, and dependability are critical.
- Full responsibility for managing complex calendars that include travel and the need to coordinate meetings with senior level executives and their assistants inside and outside of the company.
- Provide a high level of daily support, always anticipating what the principal(s) will need in advance of meetings and phone calls, including pre-reading and meeting materials.
- Reviews e-mail daily to determine appropriate action.
- Handle all travel arrangements for domestic and international trips - book flights, expense vouchers, itineraries, and logistics.
- Manage principals' e-mail and respond appropriately.
- Answers and screens telephone calls and takes detailed messages. Returns calls and initiates conference calls.
- Minimum of 8 years business/executive administrative experience required.
- Excellent interpersonal skills, initiative, dependability and the ability to communicate with all levels in the organization are necessary.
- Knowledge of Client, Client Investment Management and/or Client Fixed Income a strong plus.
- Strong knowledge of Company policies and procedures.
- Ability to work independently with minimal supervision. Ability to work independently but function as a team.
- Ability to handle sensitive information and maintain confidentiality.
- Excellent organizational and prioritization skills, good judgment and self-starter.
- Ability to manage multiple priorities and work in fast paced environment.
- Exceptional attention to detail.
- Exhibits an enthusiastic and positive attitude.
- Strong work ethic – follows through on commitments, is reliable and conscientious in his/her dealings with associates at all levels.
- This job requires someone who is always one step ahead and uses good judgment in taking initiative.
- Priorities change frequently and incumbent must have a high degree of flexibility and the ability to easily change course mid-way through a project.
- Proficiency with Microsoft Office computer programs, specifically Word, Excel and PowerPoint.
- Prior supervision experience is a plus.
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Our Client, a Banking and Financial Services company, is looking for an Administrative Assistant for their Newark, NJ/ Hybrid location.
Responsibilities:
Requirements:
Why Should You Apply?
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
About the company
ICONMA is a nationwide consulting firm with corporate headquarters in Troy, MI, providing Professional Staffing and Project Based Services and Solutions for Fortune 1000 clients in a broad range of industries. Core Industries served include: Biotech/Ph...