Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

At Caterpillar, we're working to help our customers build a better world. We wouldn’t be the Caterpillar we are today without the exceptionally talented, bright and driven people who get the job done. This is your chance to help us make progress possible around the world – for our customers, for growing communities and for every member of our team.

We are looking for a dynamic, organized, self-starter to join our Earthmoving Division as an Administrative Assistant in Peoria, IL. As an Administrative Assistant you will provide high-level administrative support to two Vice Presidents and their teams.

In this role, you can expect to:

• Provide administrative support that includes all aspects of travel logistics including scheduling and organizing conference calls, on-site/off-site meeting and event planning while providing professional customer service.

• Manage expense reporting through Concur platform.

• Maintain calendars for the vice presidents to optimize efficiency and engagement with internal / external stakeholders.

• Ensure the VP’s direct reports and staff are informed of communications and meetings with key stakeholders.

• Monitor progress of initiatives worked by VPs for information sharing and confidentiality and improve processes as needed.

• Serve as the liaison between the vice president and senior leaders across the company.

• Maintain relevant content within the department (Excel files, PowerPoint presentations, etc.).

• Coordinate office and communications needs for the Peoria office.

• Serve in a variety of other coordination activities.

What You Have – Skills and Experiences:

• Prior experience in administrative support/coordination roles

• Experience scheduling global travel and global meetings

• High level of integrity and ability to maintain confidentiality

• Skilled in Microsoft Office – Outlook, Word, PowerPoint, Excel, Teams, SharePoint

• Impeccable attention to detail and strong time management skills

• Strong organizational, communication, and interpersonal skills

• Ability to prioritize and handle multiple assignments at any given time

• Ability to work within team environment but operate well independently

Top Candidates Will Also Have:

• Bachelor's degree

• Ability to quickly adapt to new technology and be the trusted resource for your leader with any tech support

• Concur Expense Reporting experience

• Excellent oral and written communication and collaboration skills

Additional Details:

• This role works normal business operating hours; however it will require some flexibility to accommodate occasional meetings for our global teams.

• Willing to be reached outside office hours in case of emergency, especially when VPs are traveling is required.

• Onsite work in the Peoria, IL office is required.

How We Support You (Employee Benefits)

Our goal at Caterpillar is for you to have a rewarding career. We offer a total rewards package that provides day one benefits (medical, dental, vision, RX, and 401K) along with the potential of a yearly bonus. Additional benefits include paid vacation days, paid volunteer days and paid holidays (prorated based upon hire date).

At Caterpillar, we believe each person is unique and valued, and are committed to ensuring that our workplace is diverse and representative of the many customers we serve around the globe. Different perspectives help us achieve our best work and come together to form a high-performing Caterpillar team that makes positive changes in the communities where we live and work.

We’re committed to our customers, who build a better world with our products, services and solutions. We understand and show the value of why they should always choose us. We’re exploring new ideas and opportunities – innovating to discover the breakthroughs necessary for tomorrow’s growth. And we are one team – creating and delivering world-class machines superior to the competition.

EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

Not ready to apply? Submit your information to our Talent Network here.