Site: Massachusetts General Physicians Organization, Inc.

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.

Job Summary

Reporting to the Senior Administrative Manager, the Staff Assistant III ( Senior Administrative Assistant) will offer comprehensive support to the Department of Radiology. Key responsibilities encompass:

• Facilitation of the visa process for research personnel
• Serving as the department liaison with the Global Professionals and Scholars (GPS) Office for the Department of Radiology

The Staff Assistant III or Senior Administrative Assistant will be involved in a wide variety of projects that will require flexibility and adaptability.

The day-to-day operational work includes:

Visas

• Coordinate new Radiology Research visa requests including visa extensions, departures and transfers
• Develop a business process to ensure Visa are managed prior to expiring for research personnel
• Act as department liaison with the Global Professionals and Scholars (GPS) Office for department of Radiology

Human Resources

• Maintain compliance within Radiology Research
• Support the HR department as needed, assisting with various tasks and projects
• Create and maintain standard operating procedures

General

• Handle purchasing, manage and complete invoice payments, reimbursements, and other payment
• Maintain familiarity with all applicable MGB guidelines
• Assist with other tasks as needed

Other duties would include but not limited too:

• Familiarity with the procedures and processes of MGH administration, professional inter-office and intra-office interactions.
• Discretion and Confidentiality: Ability to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintained by staff.
• Ability to exercise sound and timely judgment and maintain confidentiality of sensitive information.
• The position requires working both independently and as a member of a team with a strong sense of urgency and initiative.
• Familiarity of Hospital, State and Federal regulatory requirements, including hospital policies and procedures (where applicable to the performance of the job), Joint Commission on Accreditation of Healthcare Organizations (Joint Commission), and Health Insurance Portability and Accountability Act of 1996 (HIPAA); the Fair Labor Act; FMLA and VISA requirements.
• Experience coordinating training activities, meetings and events desired.
• Must possess strong organizational, administrative and time management skills.
• Must have the ability to work under pressure in a deadline-oriented environment and have the ability to manage multiple concurrent projects.
• Must be a clear and effective communicator.
• Must have the ability to use initiative and judgment to independently problem solve and prioritize.
• Must have the ability to work independently, but also as a strong team player when needed.
• Demonstrated ability to be organized, and flexible in an environment which requires continuous monitoring of priorities.
• Exceptional attention to detail and confidentiality.
• Skill in negotiation and diplomacy with diverse organization members.
• Knowledge of Workday preferred.
• Demonstrated proficiency in Microsoft Office, Word, Excel, Power Point applications.

*FULLY REMOTE*

PLEASE ONLY APPLY IF YOU MEET THE QUALIFICATIONS

Remote

123 Main Street

40

Regular

Day (United States of America)

Massachusetts General Physicians Organization, Inc. is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.