Job Title:?Administrative Assistant to Directors of Talent Development????????

Wage/Hour Status:?Non-Exempt

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Reports to:?Directors of Development???????????????????????????????????? ??????????Pay Grade:?Clerical Pay 6

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Dept./School:?Development?????????????????????????????????????????????????? ???????? Days: 227

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Primary Purpose:?Provide support to ensure efficient operation of the Talent Development Office and the programs and organizations that are operated/managed within.

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Qualifications:

Education/Certification:

• High School Diploma or GED

?Special Knowledge/Skills:

• Strong organizational skills, effective communication skills (listening, verbal and written), time-management skills, interpersonal skills, and the ability to multi-task
• Ability to work well with a diverse population
• Skill in developing computer-generated documents, graphics, and databases
• Self-motivated with the ability to perform job duties under little supervision
• Proficient use of personal computer with excellent software skills including word processing, spreadsheets, file maintenance, and databases.
• Typing ability of 50+ wpm
• Outstanding customer service skills
• Bilingual (verbal and written) preferred

Major Responsibilities and Duties:

• Provide clerical support to Directors of Talent Development, including but not limited to answering phone calls, opening and processing mail, and scheduling appointments
• Manage department budget
• Enter requisitions, maintaining physical and computerized records
• Serve as department Records Management Liaison, ensuring documents are stored and disposed of properly
• Process payroll for paraprofessional department staff
• Maintain department calendar for conference room use
• Maintain department integrity, confidentiality, and collaboration
• Keep inventory log of office supplies, incentives, and other resources managed by the department
• Perform other related duties as assigned

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress.

Frequent districtwide travel.

Occasional prolonged or irregular hours.

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The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. ?I have read, understand, and attest to the above description and funding relating to my daily activities.

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Signature????????????????????????????????????????????????????????????????????????????????????????????? Date???????????????????????????? ??????????????????