University of Arizona
Administrative Assistant
PayCompetitive
LocationTucson/Arizona
Employment typeFull-Time
This job is now closed
Job Description
- Req#: req22445
- Provide administrative support for Lock Shop Supervisor and staff. Assigning Locksmiths to Service Requests and incoming PD&C and Renovation Services Jobs. Maintains records of Amer-X jobs as well as invoices and estimates. Dispatching Locksmith to jobs from incoming Service Requests.
- Serves as a liaison to faculty, staff, and public concerning information or complaints. Review and research Service Requests to ensure only authorized staff are submitting Service requests for key and lock changes.
- Assists in maintaining Lock Shop key control database. Prepares weekly reports to UFS Administration. Tracks Amer-X projects and provides reports concerning them.
- Proficient with using a computer and Microsoft Office programs.
- Excellent customer service skills, including professional phone etiquette.
- Typing on a computer 40 words per minute or greater.
- Ability to communicate clearly both in email, phone, and in person.
- High school diploma or high school diploma equivalency is required.
- Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
- Previous experience as a receptionist interacting with front door guests.
- Experience working in a University or college setting.
- Proficient in Microsoft Outlook Suite.
- Experience prioritizing multiple projects and achieving desired results and deadlines.
Administrative Assistant Posting Number req22445 Department Facilities Mgmt-Maint Services Department Website Link https://www.fm.arizona.edu/#/ Location Main Campus Address Tucson, AZ USA Position Highlights University Facility Services is looking for a well-qualified Administrative Assistant. This position will be stationed inside the Lock Shop/Key Desk and could be a customer facing position at times. This position will coordinate Lock Shop work with other UFS shops and University Departments, provide information and maintain records of current and future jobs. University Facility Services at the University of Arizona consists of over 700 employees and services over 13 million square feet of campus, keeping the grounds beautiful, classrooms clean and all utilities moving through the campus. TEAMWORK is our strength.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
Duties & Responsibilities Knowledge, Skills, and Abilities:
Minimum Qualifications Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $18.15 - $22.69 Compensation Type hourly rate Grade 4 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.Grade Range Minimum $18.15 Grade Range Midpoint $22.69 Grade Range Maximum $27.23 Career Stream and Level OC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties) Number of Vacancies 1 Target Hire Date 5/12/2025 Expected End Date Contact Information for Candidates hr-client-ufsd_pbcf@arizona.edu Open Date 4/11/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.About the company
95194 The University of Arizona is a public land-grant research university in Tucson, Arizona.