The City of Cedar Rapids is looking for a detail-oriented and highly organized Administrative Coordinator to support the Parks and Recreation department. The ideal candidate will have strong administrative skills, excellent communication abilities, and a passion for public service. This role is pivotal in ensuring the smooth operation of our department and enhancing our service delivery to the community. Please apply today and join our vibrant Parks and Recreation team dedicated to enhancing the quality of life in our community through diverse and innovative recreational opportunities!

About our Organization

At the City, we are committed to employing individuals who reflect our community’s diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.

About our Community

Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here!

About this Opportunity
Performs a variety of administrative support and office coordination for designated department. Assists with the implementation of Parks and Recreation best practices, and manages the department accreditation program; coordinates, implements, and manages programs, policies, and procedures

The City of Cedar Rapids does not offer sponsorship for employment authorization. Job Duties & Responsibilities

• Serves as primary initial contact for the public and department employees. Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel
• Coordinates use of cost tracking systems and continuous process improvements
• Serves as the primary contact for special events within the department, coordination park and pavilion reservations, and participates in the citywide special events committee.
• Prepares and submits financial recovery documents; acts as departmental FEMA liaison
• Provides information for department press releases
• Receives and processes paperwork for grant funded programs
• Serves as program coordinator for Commission for Accreditation of Park and Recreation Agencies (CAPRA) accreditation
• Copies, packages, and distributes a variety of written materials as requested by other designated office personnel
• Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data
• Performs related work as required

Required Education and Experience

• At least two years of relevant college-level course work or an Associate’s degree from an accredited college or university in Business Administration or a related field and one to three years of experience in program/project/event coordination and management, administrative support

OR

• An equivalent combination of education and experience (i.e. one year of relevant full time experience may substitute for one year of education)
• Excellent written, verbal and interpersonal communication skills
• Proficiency with Microsoft Office
• Ability to work collaboratively with diverse populations

Work Schedule

• Monday-Friday 8:00am-5:00pm