AP/AR SPECIALIST POSITION SUMMARY The AP/AR Specialist is responsible for ensuring payments are collected on time, verifying and recording transactions, resolving account discrepancies, and completing other tasks that ensure all payments are secure. AP/AR Specialist will also handle and record any unusual billing situations, such as custom payment arrangements that may arise outside of normal operations.
ESSENTIAL FUNCTIONS - Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash, and posting of cash to the accounts receivable ledger.
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
- Monitor and collect accounts receivable by contacting clients via email.
- Complete weekly Payables transactions using QicLink and other applicable applications
- Communicate discrepancies to management team, identify slow paying clients.
- Research and resolve payment discrepancies.
- Work to resolve Vendor/Broker/Carrier issues promptly.
EDUCATION - High school Diploma or equivalent required
EXPERIENCE & SKILLS - 1-2 years of AP/AR experience
- Knowledge of Microsoft Office, Word, Excel, Access, and Power Point software applications.
- Great Plains or other accounting software experience preferable
- Ability to work independently and as part of a team
COMPETENCIES - Communication
- Customer Focus
- Accountability
- Detail Oriented
PHYSICAL DEMANDS - Office setting, computer related work
WORK ENVIRONMENT The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.