Job description

Job responsibilities

• Assist the Category Teams by researching products and services to support procurement activities
• Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities
• Compile, review and analyse electronic data from the Trusts reporting systems
• Assist in covering the procurement mailbox, new supplier forms and D&B credit reports
• Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues
• Provide information on services or products by effectively communicating to colleagues or other staff members where necessary
• Review spend comparison reports for the team and take follow up actions
• Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems
• Undertake specific projects as directed by the category team
• Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue
• Assist in preparing scoping documents for submission to the category towers including usage reports
• Develop a knowledge of the Standard Operating Procedures
• Ensure that confidentiality is maintained at all times
• Assist and support the category team in with steps within a required procurement process
• To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship
• Complete the Apprenticeships Standard/Framework within the agreed timescales
• To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required.

Job responsibilities

• Assist the Category Teams by researching products and services to support procurement activities
• Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities
• Compile, review and analyse electronic data from the Trusts reporting systems
• Assist in covering the procurement mailbox, new supplier forms and D&B credit reports
• Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues
• Provide information on services or products by effectively communicating to colleagues or other staff members where necessary
• Review spend comparison reports for the team and take follow up actions
• Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems
• Undertake specific projects as directed by the category team
• Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue
• Assist in preparing scoping documents for submission to the category towers including usage reports
• Develop a knowledge of the Standard Operating Procedures
• Ensure that confidentiality is maintained at all times
• Assist and support the category team in with steps within a required procurement process
• To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship
• Complete the Apprenticeships Standard/Framework within the agreed timescales
• To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required.

Person Specification

Qualifications

Essential

• 5 GCSE's including 9 -4 in Maths and English

Analytical and Judgement skills

Essential

• Evidence of ability to undertake analytical work and make judgements

Experience

Essential

• Part of a team
• Use of Microsoft applications

Desirable

• Working as part of a team

Communication and relationship skills

Essential

• Good verbal skills
• Good written skills
• Flexible approach to work
• Self motivated

Knowledge and Skills

Essential

• Initiative
• Follows instructions
• Understanding of Confidentiality and Data Protection
• Attention to detail

Planning and Organisational Skills

Essential

• Organise workload
• Prioritise workload

Equality and Diversity

Essential

• Understanding of equality and diversity

Qualifications

Essential

• 5 GCSE's including 9 -4 in Maths and English

Analytical and Judgement skills

Essential

• Evidence of ability to undertake analytical work and make judgements

Experience

Essential

• Part of a team
• Use of Microsoft applications

Desirable

• Working as part of a team

Communication and relationship skills

Essential

• Good verbal skills
• Good written skills
• Flexible approach to work
• Self motivated

Knowledge and Skills

Essential

• Initiative
• Follows instructions
• Understanding of Confidentiality and Data Protection
• Attention to detail

Planning and Organisational Skills

Essential

• Organise workload
• Prioritise workload

Equality and Diversity

Essential

• Understanding of equality and diversity

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals of Leicester NHS Trust

Address

Leicestershire County Council

County Hall, Glenfield

Leicester

LE3 8RA

Employer's website

https://www.jobsatleicestershospitals.nhs.uk/ (Opens in a new tab)