ILLINOIS COLLEGE OF OPTOMETRY

At ICO, We See Things Differently! For over 150 years, we’ve demonstrated an unwavering commitment to excellence in education and patient care. Our faculty and staff are second to none! Join us and be part of a mission-driven environment that values your contributions and offers the opportunity for work-life balance.

We have diligently developed a comprehensive and competitive benefits program that reflects our dedication to our employees.

• Comprehensive, affordable health insurance options including medical, dental, prescription, and vision benefits, for every full-time employee (Insurance starts on the first day of the following month after the hire date)
• After one year of service, 403(b) Retirement Plan that pays 12% of an employee's salary with no match required
• Generous PTO (pro-rated your first year) plus 14 paid company holidays per year
• Additional sick days that can be carried over (limits apply)
• Public Service Loan Forgiveness (PSLF) authorized employer
• Tuition Reimbursement (up to IRS guidelines)
• On-site gym, fitness, and exercise facility with on-site fitness professional
• On-site secured parking available for a fee
• Standard 35-hour work week in a hybrid work environment
• On-Campus Flu Vaccinations

ASSISTANT DIRECTOR OF CONTINUING EDUCATION AND EVENTS

OFFICE OF STRATEGY AND INSTITUTIONAL ADVANCEMENT (SIA)

LEVEL: Exempt

Salary Range $60,000 - $64,000

REPORTING RELATIONSHIP: Reports to the Vice President for Strategy and Institutional Advancement.

GENERAL SUMMARY: The Assistant Director of Continuing Education and Events oversees all operational aspects of ICO continuing education programs. The Assistant Director collaborates closely with the SIA Team to ensure that CE programs are of the highest quality and meet accreditation standards. Additionally, this position oversees and coordinates events related to Homecoming, the Faculty Retreat, and Alumni mixers at Optometry Association meetings, as well as other Alumni events.

ESSENTIAL JOB FUNCTIONS:

CONTINUING EDUCATION/COPE:

• In cooperation with the VP for SIA, develop an annual schedule of CE/CME programs (currently 3-4 per year).
• Manages event management platforms (e.g., Cvent):
  1. Creates program registration templates
  2. Oversees event attendance guidelines
  3. Other platform elements
• Manages all production elements of ICO CE programs, including in-person and virtual events, as well as archives CE programs for on-demand consumption.
• Supervise related work-study students, including approving time in ADP.
• Secures and coordinates catering for all CE programs.
• Travels to CE events as necessary to ensure sponsorship compliance.
• Solicits and implements external CE/CME sponsorships, including:
  1. Academic sponsorship of non-ICO programs
  2. CEE exam grading for external constituents (e.g., Illinois Optometric Association CE programs)
• Ensure compliance with CE/CME accreditation organizations:
  1. COPE
  2. CE Broker
  3. State boards
  4. Others
• Works with vendor/IS to coordinate online streaming of CE events when applicable.
• Manages the ICO on-demand archive of CE presentations and related functions.
• Creates and manages a yearly operational budget for CE programs.
• Works with the Senior Director and Coordinator of Development and External Affairs to identify and support the solicitation of corporate sponsorships and grants and other collateral revenue opportunities associated with ICO CE programs.
• In cooperation with the Communications Team, develop marketing tactics for CE programs.
• In cooperation with the ICO Business Office, manages reimbursement for CE speakers and vendors.
• In cooperation with other ICO departments (e.g., Facilities, IS, Security, etc.) coordinates operational aspects of CE on a timely basis.
• Coordinates the creation and distribution of CEE examinations in a manner compliant with regulatory organizations.
• Addresses all inquiries from attendees and related parties in a prompt and professional manner.
• Other duties as assigned.

OTHER EVENTS:

• In cooperation with the VP for SIA and Development Team, plans and manages Homecoming weekend, including class reunion reception, alumni award program, alumni council meetings, educational program, & student/alumni networking opportunities.
• Works with constituents and arranges and manages vendor agreements for the yearly Homecoming event, which traditionally takes place in the fall.
• Works with related constituents and arranges and manages vendor agreements for the yearly Faculty Retreat, which traditionally takes place in the spring.
• Collaborates with other team members to plan and organize events at Optometry-related association meetings.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Possess a Bachelor’s degree
• Experience with Continuing Education program management
• Experience with using Cvent or equivalent software to set up events and related functions
• Experience working with alumni is a plus
• Knowledge of the optometric profession and/or background working within a similar professional program is a plus
• Must be personable and build effective relationships with different groups of individuals, including students, alumni, corporate sponsors, faculty, Board members, and donors
• Must possess exceptional customer service skills with an ability to work independently
• Must be detail-oriented and have excellent communication and writing skills
• Must have the ability to travel and work occasional evenings and weekends (comp days provided for weekend work)
• Experience working with MS Office Suite
• Attendance must be in accordance with College Policy

The Illinois College of Optometry has no contract or implied contract with its employees concerning the terms and conditions of employment. The Illinois College of Optometry and its employees have the right to terminate the employment relationship at any time, with or without notice. No officer or employee of Illinois College of Optometry has the authority to alter or amend this expressed policy except the President, who is authorized to modify or amend this expressed policy only in writing.

I acknowledge the requirements of this position and confirm my ability to perform the functions as outlined in this job description.

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