Title: Athletic Director (7-12)

Reports to: High School Principal

Employment Status: Regular, Exempt, 260 days

General Duty Statement

The Athletic Director is responsible for the administration, operation and quality of the 7-12 athletic program. He/she reports directly to the High School Principal and works cooperatively with the members of the administrative council in order to provide and appropriate continuum of services.

The Athletic Director is a highly visible position that serves as the “Face” of Grandview Heights Schools’ athletics both internally and externally, creating a brand that reflects the district’s strong focus on both academics and extracurricular activities. The selected candidate will be one with the ability to drive a holistic focus for shaping the student athlete experience and achieve both team success and individual growth. The following are anchor qualities for the Athletic Director;

• A leadership mindset that is both visionary and aspirational;
• A visible presence that is approachable, accessible, and engaging
• A mentoring style that is positive and growth-minded; and
• A foundational commitment of ethics, integrity, and fairness in all settings

The successful candidate will have demonstrated experience in a majority of the following areas;

• Athletic administration at the college, high school, and/or middle school level
• Student development through teaching and/or coaching roles
• Direct management of employees
• Budget and finance accountability, fundraising oversight
• Community relations

Key Functions

Student Services

• Developing and delivering a broad range of athletics programs that ensure the best possible athletic experiences for GHS students and their competitors.
• Supporting building administrators in the supervision, coordination, and evaluation of student-oriented activities.
• Supervising the conduct of student-athletes.
• Assisting principals and school counselors in the implementation and enforcement of the Athletic and Activities Code of Conduct.
• Preparing, reviewing, and distributing GHS athletic policies and information handbooks and delivering seminars to discuss their content.
• Ensuring that the athletic department effectively determines scholastic eligibility of all candidates for athletic teams on weekly/grading period basis and for certifying eligibility
• Supporting and guiding a culture that encourages and informs interested student/athletes and parents on pursuing collegiate athletics.

Staff Personnel Management

• Securing candidates for coaching appointments, serving as a member of selection committees, and making recommendations to the principals regarding the employment of coaches.
• Maintain a personnel file for each coach including reference information, status of requirements for education, experience, expertise, CPR, sports medicine and other training to ensure the protection of GHS students
• Supervising and evaluating coaches and health/wellness personnel to improve job performance and drive continuous improvement.
• Reporting and addressing any and all athletic program staff performance or behavior issues in such a way to ensure the integrity of the athletic program.
• Chair the student athlete advisory council and MS Athletics Parent Committee

Public Relations and Communications

• Serving as a liaison between the school and community, actively promoting athletic activities to constituents as well as responding to questions, concerns, and feedback.
• Encouraging active community participation in athletic activities.
• Engaging alumni to remain connected and support program initiatives.
• Collaborating with administrators and coaches to schedule special athletic- related events such as signing day and fundraising activities.
• Planning, organizing, and supervising the execution of all athletic awards programs with the approval of the appropriate administrative staff.
• Collaborating on the organization and production of rosters, game programs, and other electronic materials.
• Overseeing concessions for fall, winter, and spring athletic events
• Attending and serving as school liaison at meetings and activities of the Bobcat Boosters, as well as providing oversight for any sport-specific support organizations.

Health and Safety

• Contracting with appropriate resources to ensure the availability of medical and training staff to protect and support the health and well-being of student athletes.
• Ensuring the availability of emergency support resources as required or recommended by OHSAA during athletic contests.
• Scheduling basic training for coaches and athletic staff to ensure their readiness as first responders during an athletic practice or contest (e.g., delivery of CPR, utilization of AED).
• Overseeing the GHHS Health and Wellness center and promoting equitable access.
• Ensuring the readiness of training rooms and facilities for treatment of student athletes by medical or training personnel.

Management of Facilities

• Responsible for scheduling the School District’s athletic facilities throughout the year
• Coordinating with the Director of District Services and Facilities for fair, efficient, and safe usage and operation of all athletic facilities for both contests and practices.
• Coordinating with the Director of District Services and Facilities to oversee the day-to-day care of athletic facilities, including the reporting of problems or concerns.
• Assuming responsibility for general security of athletic facilities, including assignment of keys and access codes.
• Driving the future of GHS athletics by participating in the development and promotion of long-term facilities plans that meet the evolving needs of the athletics program.
• Working collaboratively with the City of Grandview Heights Recreation Department in support of joint athletics initiatives.

Budget and Finance

• Developing and overseeing the annual budget for the athletic program and filing annual reports with GHS administration.
• Recommending the budgeting for and employment of coaches and health/wellness personnel to support the needs of the athletic program.
• Coordinating financial support for the athletic program, including the fostering of relationships with the Bobcat Boosters, other support organizations, and community and alumni donors.
• Authorizing the purchase of supplies, equipment, and uniforms for all interscholastic athletic programs.
• Overseeing the distribution and collection of all forms and participation fees as outlined by GHS.
• Administering the preparation and distribution of complimentary passes for the school district.
• Providing or arranging for proper supervision of home athletic contests, including safekeeping and depositing of all funds generated.

Operations, Maintenance, and Compliance

• Contracting all game officials unless assigned by the CBL or other outside source.
• Making arrangements for all interscholastic events such as transportation, lodging, field and floor preparations, scoreboards, public address system, and personnel.
• Ensuring Title IX compliance and promoting a culture of equity and diversity for all athletic programs, regardless of male or female sport.
• Maintaining strong relationships with the Ohio High School Athletic Association (OHSAA) as well as insuring the proper administration of its policies.
• Determining scholastic eligibility for participation of all student-athletes on weekly/grading period basis and for certifying such eligibility
• Developing all interscholastic game schedules and approving the publication of such schedules.
• Overseeing the confirmation of contests with schools and officials.
• Coordinating the cancellation or postponement of contracted contests and the rescheduling of contests.
• Maintaining records for each sport, including wins and losses, outstanding records, letter winners, etc.
• Performing other duties as assigned by the supervisor or Superintendent of Schools.