Job summary

As our current PA will be taking maternity leave -- we can invite applications to the Hospital Senior Leadership Team at Good Hope Hospital for a period of 12 months.

You will provide and invaluable and critical service to the Hospital Senior Leadership Team who lead over 2400 colleagues within the Trust values of Kind, Connected and Bold.

Your responsibilities will include your attendance at various meetings to include Board and committees where you will be required to produce accurate minutes, prepare reports / letters and reply to correspondence. Additionally, you will proactively manage the diaries and/or inboxes of leaders within the Good Hope Senior Leadership team.

As a valued member of this team, your workload will be varied and often challenging as deadlines are often time sensitive - being able to multitask in an efficient manner whilst remaining confidential will be key to your success.

Ideally, you will have experience working within the NHS -- yet would welcome applications from those who have worked in similar capacity with evidence of providing all round secretarial duties including the preparation, circulation of meeting papers, accurate minute taking and follow up actions.

If you think we have described, you and you believe you have the skills and ability to succeed apply today.

For an informal discussion about the role please contact Tara O'Donnell, Executive Assistant to Hospital Executive Director, Good Hope Hospital on 0121 424 7580 or Tara.O'Donnell@uhb.nhs.uk

Main duties of the job

* To provide a comprehensive and full ranging administration / co-ordination service, working in conjunction with colleagues, service users and stakeholders to provide an efficient service

* To provide a professional secretarial service to managers; to include correspondence, reports, presentations and other documents

* To take minutes at required meetings. To produce and circulate minutes, following up on action points agreed during the meetings. Arranging the venue and ensure all members are informed of the date, time and location.

* To directly manage managers diaries / electronic schedules on their behalf; operating a robust bring forward system

* Knowledge and use of various Microsoft Office Software programmes including Outlook, Word, PowerPoint, Excel to produce letters, presentations, reports and other relevant correspondence

* To undertake typing which may include touch type from audio and / or copy type from written documentation which may include letters, emails, reports and any other correspondence as required

* To distribute and prioritise incoming mail, using judgement and experience to decide which documents require urgent action and which may be passed directly to other areas for action and information.

* Provide reciprocal cover for Administration Team during annual leave and sickness absence

* Receiving and dealing with telephone enquiries as appropriate.

* Any other duties as directed by the Executive Assistant and or the Senior Management team

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.