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Job Description
- Req#: 3735
IA Interior Architects translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff, integrate technology, and drive efficiencies. As architects, designers, workplace strategists, and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space. Our team members are collaborative, creative, professional, expert, and entrepreneurial. Joining our team requires skill, daring, leadership, teaming, humor, and a love of interiors. We are presently searching for a Billing Specialist to add to our Finance Team .
SUMMARY
The Billing Specialist administers all aspects of the invoicing process to include creating, distributing and closing client invoices and vendor payments.
JOB DUTIES
§ Create and process client, consultant and vendor invoices accurately and timely, verifying compliance with organizational polices and contract payment terms. Make appropriate changes/reclassifications.
§ Codes expenses, verifies and pays invoices, receives and posts receipts, reconciles balances and maintains records within financial systems and other repositories.
§ Assist with new project set up to include billing and project folders.
§ Maintain integrity of time transfers.
§ Review and research any unbilled time.
§ Order certificates of insurance.
§ Takes appropriate action with delinquent accounts, and researches and resolves concerns and discrepancies.
§ Process accounts payable and expense reports accurately and promptly.
§ Provide additional transaction support regarding project time and expense activity.
§ Support Finance Manager with additional accounting responsibilities, as needed.
EDUCATION AND WORK EXPERIENCE
Education
Bachelor Degree in Finance or Accounting or AAT or equivalent work experience.
Work Experience
3-5 years’ or more related business experience.
KNOWLEDGE SKILLS AND ABILITIES
Accounting Abilities
§ Familiarity with professional services and/or the AEC industry preferred.
§ Understanding of basic project accounting policies and procedures.
§ Experience with working with Accounts Receivable and Accounts Payable processes.
§ Ability to prioritize and manage deadlines.
§ Detail oriented and organized.
§ Strong mathematical and computer skills.
Systems Knowledge
§ Intermediate Microsoft Office skills, including Excel.
§ Prior experience with Vision / Deltek Vision preferred.
§ Ability to learn new systems and processes quickly.
Communication Skills
§ Strong verbal and written communication skills.
§ Ability to communicate effectively with individuals at all levels and disciplines.
Interior Architects, Inc. (IA) provides equal opportunity in all aspects of recruitment and employment to all persons without regard to their race, color, creed, religion or belief, sexual orientation, marital status, nationality, national origin or ancestry, sex, age, physical or mental disability, medical condition, genetic information, veteran status, uniformed service member and to promote the full realization of equal employment opportunities.
About the company
IA is a global firm of interior designers, strategists, specialists and architects committed to creativity, innovation, and growth.