Job Summary

Reporting to the Associate Director, Academic Administration, this position facilitates comprehensive financial administration and oversight for RIT Certified accounts. Responsibilities include processing procurement card transactions, invoice payment forms, deposits, petty cash, purchase orders, internal chargebacks, journal entries, various types of travel transactions, and maintaining financial documents.

This position provides education and counseling to RIT Certified staff regarding financial processes, procurement, budgeting, and financial planning; develops and implements procedures based on policies and processes; and ensures compliance with internal controls, policies, and procedures.

A significant portion of this role entails the delivery and execution of contracts with subject matter experts and other independent contractors.

The Business Process Coordinator also provides a wide range of administrative and organizational support tasks. These include but are not limited to maintenance tasks on RIT Certified’s learning management system and cloud storage drives, data entry, data cleaning, and scheduling. Comfort with technology and an interest in acquiring new skills through training or independent learning is essential.

Job Responsibilities

Execute a significant volume of transactions, including procurement card transactions, invoice payment forms, deposits, petty cash, purchase orders, internal chargebacks, journal entries, and travel. Maintain current financial documents reflecting each transaction.
Facilitate meetings with RIT Certified staff, partners, and other stakeholders to complete financial transactions, answer questions, assist with planning of events or travel, and provide financial education and counseling related to appropriate utilization of university funds.
Facilitate and track the delivery and execution of contracts with subject matter experts, instructors, and other parties associated with RIT Certified’s academic portfolio.
Perform administrative functions including:

• Managing RIT procurement cards used by RIT Certified staff by developing and monitoring sign in/out procedures, collecting required documentation, allocating expenses via the PNC Active Pay website, and posting accurate expenditure amounts in accordance with departmental tracking mechanisms;
• Responding to requests for account numbers or other information;
• Monthly, printing Oracle statements, reconciling department accounts, and preparing statements for procurement cards;
• Ad hoc requests for data entry, data cleaning, or conducting routine maintenance on enterprise software systems.

Required Qualifications

• Excellent communication and relationship-building skills, and an ability to work collaboratively with internal and external stakeholders;
• High level of accuracy in data entry and attention to detail;
• Ability to accurately and efficiently perform a wide variety of tasks relating to financial transactions and maintaining accurate records;
• Professional proficiency in Microsoft 365 apps, Google workspace apps, and other workplace software applications;
• Experience using technology to support administrative, operational, and program functions;
• Ability to learn new enterprise software systems quickly and with minimal supervision. These systems may include software designed for timekeeping, accounting, project management, and signature management;
• Ability to manage confidential information;
• Excellent time management and organizational skills, with the ability to manage multiple tasks under tight deadlines;
• Ability to exercise judgment and independent initiative in the service of handling time-sensitive matters that require critical thinking and problem-solving skills.

Preferred Qualifications

• Bachelor’s degree in accounting or related field
• Experience with Oracle E-Business Suite
• Experience with Kronos workforce management software
• Experience with project management software such as ClickUp or Microsoft Project
• Knowledge of RIT policies and procedures for financial transactions

Required Minimum Education Level

Associates or Equivalent Experience

Work Location

Hybrid — Remote/On-campus

Wage Band

116H

FLSA Category

Non-exempt

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Department/College Description

RIT Certified is a leader in forging strategic partnerships with industry and government to identify workforce gaps, emerging skills, and hiring trends, and enhancing workforce development through contemporary solutions. Capitalizing on innovation, and with a deep understanding of our audience, we build programs and courses that are driven by learner-centered experiences and are informed by intense industry validation to deliver high levels of professional success for our learners. Our mission is to promote job and economic mobility and sustainability for individuals from all sectors of the workforce across the globe. We are committed to fostering growth and creating opportunities for individuals and organizations alike.

RIT Certified’s diversified program portfolio is designed to meet the demand of two types of learners: those who are not in the market for a degree, and are seeking short-term professional credentials, training, and development; and nontraditional students who are seeking alternate pathways to earning a degree. RIT Certified’s portfolio and instructional approaches are shaped by audience demand and include blended, online, or in-person.

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Hourly/Salary Minimum

18

Hourly/Salary Maximum

30