Initial Posting Date:

05/24/2024

Application Deadline:

/

Agency:

Department of Human Services

Salary Range:

3006.00 - 4338.00

Position Type:

Employee

Position Title:

Business Support (Office Specialist 2)

Job Description:

We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.

Do you have a knack for the details? Are you skilled in tracking multiple things at once? Would you be interested in joining a diverse team that is dedicated to serving children, families, and communities? If so, this Office Specialist 2 position may be for you!

We are looking to hire multiple Office Specialist 2’s to join our Office of Child Welfare teams in Multnomah County (Gresham and Portland areas).

Note: This recruitment will be open until all positions are filled. The next review date will be Friday, June 07, 2024.

Oregon Department of Human Services (ODHS), A place to belong and make a difference!

• When you join the ODHS, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve well-being and independence through opportunities that protect, empower, respect choice, and preserve dignity.

• Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision.

• We are committed to building an anti-racist and equitable agency . Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.

• We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more!

What you need to qualify

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

• An associate degree in any field; OR

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Computer Software knowledge

• Demonstrated ability to stay organized and be a self-starter

• Demonstrated verbal and written communication skills, including the ability to engage with a variety of people

• Experience working successfully with a team and independently, while managing your time efficiently

• Experience utilizing a culturally competent lens to make sound judgements and identify successful solutions to problems

Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process.

Your duties at a glance

As an employee working within the Child Welfare Program, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma, and achieve a greater sense of well-being.

As a Business Support (Office Specialist 2) you will:

• Maintain databases and tracking systems relating to the many business operational functions of the Child Welfare office.

• Accurately enter information into various computer databases (i.e., OR-Kids).

• Compile and provide all case materials as stated in court orders or requested by Caseworkers and/or Supervisors.

• Process various forms according to policies, procedures, and sensitive timelines.

• Use your stellar communication skills to clearly correspond with Caseworkers, Supervisors, other relevant staff, and customers.

• Provide back-up for members of your Business Staff team.

• Be part of a valued Business Staff team providing foundational administrative support to caseworkers, supervisors, community partners, vendors, and customers.

• Have many opportunities for learning, growth, and development!

Working conditions

• Your work will be conducted in an office setting.

• You may interact with a wide range of people including some who have experienced trauma and exhibit challenges in controlling their emotions.

Application instructions & requirements

Your work history profile, cover letter , and resume are the perfect opportunity to highlight your interest in the position and demonstrate your skills, lived and/or work experience that shows you are an excellent candidate for the position.

• Please upload a resume or complete the Workday history profile. Note: Your resume and/or cover letter may be uploaded in the Resume/CV field on the online application. A cover letter is not required.

• Current State of Oregon employees: Apply via your employee Workday account.

• If you are not a current State of Oregon employee: view this application instructional video.

• After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

Additional requirements:

• Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Helpful information

• This position is represented by the Service Employees International Union (SEIU).

• This recruitment may be used to fill future vacancies.

• Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.

• If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Nadja Rue via email. Please be sure to include the job requisition number.