Requisition No: 822825

Agency: Department of Transportation

Working Title: CEI CONTRACT ADMINISTRATOR - 55002557

Pay Plan: Career Service

Position Number: 55002557

Salary: $49,456.67 - $64,002.76

Posting Closing Date: 02/26/2024

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

706 / District Construction Office

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Kristine Gearhart

CONTACT PHONE NUMBER: (813) 975-6113

CONTACT EMAIL ADDRESS: Kristine.Gearhart@dot.state.fl.us

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Administer the District Construction Engineering and Inspection (CEI) program in accordance with policies, procedures and rules of the Florida Department of Transportation. Coordinates the preparation of Supplemental Agreements, Amendments, Change Orders and Time Extensions requested by consultants to cover unforeseen problems during construction of a project. Coordinates funds approval of necessary modifications to the CEI contract. Evaluates requests with operations center personnel to confirm need and scope of additional services. Incumbent has a Purchasing Card which allows a single purchasing exceeding the threshold amount of $20,000 provided for in s. 287.017 for Category One. Incumbent has financial disclosure responsibility in accordance with Chapter 112.3145, Florida Statutes.

Assists in the procurement of consultant services. This includes the development of the consultant CEI work program, preparation of Scopes of Services and preparation of Cost Estimates.

Performs and acts as a Project Manager on some District Construction General Assigned Contracts. Issues work orders, reviews funding, audits work orders and processes payment. Consults with appropriate staff to resolve issues related to these contracts.

Develops and maintains tracking systems for consultant contracts, invoicing, performance evaluations, split year encumbrance and pending contract changes. Consults with operations centers to ensure compliance with statutory and procedural requirements.

Monitors CEI contract invoices for status of remaining funds in contract and performance evaluation submittals. Investigates and assists operations centers in resolving problems associated with invoice payment.

Provides advice and assistance concerning questions and disputes which may arise in regard to CEI Consultants contracts. Collect, evaluate and analyze data to address issues.

Maintains files for consultant CEI contracts. Assists with project closeouts.

KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE OF METHODS OF COMPILING, ORGANIZING AND ANALYZING ENGINEERING DATA; ABILITY TO PROCESSALL DOCUMENTS RELATED TO THE ADMINISTRATION OF CEI CONTRACTS; SKILLED IN REVIEWING DATA FOR COMPLETENESS AND COMPLIANCE WITH APPLICABLE RULES AND PROCEDURES; ABILITY TO COMMUNICATE EFFECTIVELY BOTH VERBALLY AND IN WRITING WITH CONSULTANTS ON MAJOR ENGINEERING ISSUES; ABILITY TO PLAN, ORGANIZE, AND COORDINATE MULTIPLE WORK ASSIGNMENTS TO ENSURE PROPER COMPLETION; ABILITY TO OPERATE INDEPENDENTLY AND TO MAKE DECISIONS; KNOWLEDGE OF COMPUTER APPLICATION SUCH AS WORD PROCESSING, SPREADSHEET, DATABASE, OR MAINFRAME PROGRAMS; KNOWLEDGE OF PROBLEM-SOLVINGTECHNIQUES; ABILITY TO ESTABLISH AND MAINTAIN EFFECTIVE WORKING RELATIONSHIPS WITH OTHERS; ABILITY TO ANALYZE AND INTERPRET ENGINEERING DATA.

OTHER JOB RELATED REQUIREMENTS: May be required to respond before, during and following emergency situations.

MINIMUM QUALIFICATIONS: A high school diploma or its equivalent; 2 years’ experience in a related field can substitute for the high school diploma or equivalency.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

A Competitive Area Differential (CAD) additive in the amount of $478.40 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.