Position Type:
SUPPORT - OFFICE PROFESSIONAL/ CLERK III (K2208)

Date Posted:
10/28/2024

Location:
GREENWOOD BLDG E HUMAN RESOURCES (098579)

Closing Date:
11/06/2024

Maintains the Human Resources file room. Creates and maintains filing systems for related personnel information. Receives and fulfills personnel file requests for Human Resources staff and others, as requested. Tracks files removed from file room to ensure they are returned. Maintains file room security. Receives, distributes, and files documents. Audits personnel files for compliance with related policies and regulations.

Receives, opens, analyzes, sorts, and distributes incoming inter-office and U.S. mail. Maintains office correspondence controls such as tickler files. Follows up on assigned responses, due dates, reviews, and signatures.

Reviews, prepares, and processes new records, changes, and separations for employees. Evaluates documents for completeness and accuracy. Resolves discrepancies as needed.

Confers with applicants and employees to assist with and resolve questions regarding applicant tracking and separation process through several incoming generic email boxes.

Prepares and processes employees’ evaluations, professional growth cards, name changes, and separation forms, vacancy reports, and other HR documents as requested.

Creates, audits, and maintains information using database systems and HR related software. Maintains and updates numerous databases and provides forms to Payroll in a timely manner.

Prepares and processes employee files per the Records Retention procedures. Requests record retention files from Logistics that are stored when staff requests.

Collects and distributes subpoena paperwork to the Office of Law

Meets with Internal Audit for reviewing of files and external investigators for background check information.

Collects and assembles materials/packets for various office activities.

Arranges and coordinates appointments, conferences, and schedules. Reserves meeting rooms. Arranges for equipment, supplies, and refreshments needed.

Provides back-up and assistance to office colleagues as needed.

Performs other duties as assigned.

Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.

Skill in maintaining databases, spreadsheets, and logs. Skill in maintaining filing systems. Skill in operating personal computers and related office equipment. Skill in providing routine information to telephone callers and office visitors.

Ability to communicate effectively. Ability to perform basic mathematical computations. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.

Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.

Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.

Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.

Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $106. An identification card will be issued which must be shown prior to employment.

Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.

If you have military experience, you will be asked to provide a copy of DD214.

Official transcripts for all higher education must be received prior to contract signing.

Some positions will require employees to undergo a physical examination and/or drug testing.

All newly hired personnel must attend a Badges and Benefits session.

Additional job verification will be required for salary credit

BALTIMORE COUNTY PUBLIC SCHOOLS

CLASS TITLE:        Clerk III                                             TITLE CODE: K2208

WORKING TITLE: Clerk III, Human Resources

GRADE: 03/ESPBC $22.13-$37.09 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, Effective July 1, 2024)

REPORTS TO:          Chief Human Resources Officer

DEFINITION:       Performs complex technical, administrative, and clerical duties in support of the Division of Human Resources. Maintains the Human Resources file room. Creates and maintains filing systems, performs word processing functions, and prepares and processes a variety of office documents. Performs other duties as assigned.

EXAMPLES OF DUTIES:

Maintains the Human Resources file room. Creates and maintains filing systems for related personnel information. Receives and fulfills personnel file requests for Human Resources staff and others, as requested. Tracks files removed from file room to ensure they are returned. Maintains file room security. Receives, distributes, and files documents. Audits personnel files for compliance with related policies and regulations.
Receives, opens, analyzes, sorts, and distributes incoming inter-office and U.S. mail. Maintains office correspondence controls such as tickler files. Follows up on assigned responses, due dates, reviews, and signatures.
Reviews, prepares, and processes new records, changes, and separations for employees. Evaluates documents for completeness and accuracy. Resolves discrepancies as needed.
Confers with applicants and employees to assist with and resolve questions regarding applicant tracking and separation process through several incoming generic email boxes.
Prepares and processes employees’ evaluations, professional growth cards, name changes, and separation forms, vacancy reports, and other HR documents as requested.
Creates, audits, and maintains information using database systems and HR related software. Maintains and updates numerous databases and provides forms to Payroll in a timely manner.
Prepares and processes employee files per the Records Retention procedures. Requests record retention files from Logistics that are stored when staff requests.
Collects and distributes subpoena paperwork to the Office of Law
Meets with Internal Audit for reviewing of files and external investigators for background check information.
Collects and assembles materials/packets for various office activities.
Arranges and coordinates appointments, conferences, and schedules. Reserves meeting rooms. Arranges for equipment, supplies, and refreshments needed.
Provides back-up and assistance to office colleagues as needed.
Performs other duties as assigned.

MINIMUM QUALIFICATIONS:
Education, Training and Experience:
Possession of a high school diploma or appropriate equivalent. Four years of office clerical experience.

Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered.

Knowledge, Skills, and Abilities:

Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.
Skill in maintaining databases, spreadsheets, and logs. Skill in maintaining filing systems. Skill in operating personal computers and related office equipment. Skill in providing routine information to telephone callers and office visitors.
Ability to communicate effectively. Ability to perform basic mathematical computations. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

FLSA: Non-exempt

Established: 1/2008,
Revised: 1/2010, 10/2016, 12/2017, 4/2018, 4/2019 (updated for HR, Recruitment & Staffing), 10/2022, 1/2023, 10/2024

This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

OTHER COMPENSATION:
This position may be eligible for extra duty activity pay, as approved by the Supervisor/Principal. Visit the BCPS website to review the ESPBC Master Agreement for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497 .

FLSA: Non-exempt

BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include sick, paid holidays, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits and retirement orientation upon hire.

Eligible for the Maryland State Retirement System
Visit the BCPS website for additional information about benefit plans for BCPS employees at
https://www.bcps.org/hr/compliance/benefits_and_retirement

Citizenship, residency, or work VISA in United States required.

Application Instructions
Please read and carefully follow the instructions provided below.

Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $106. An identification card will be issued which must be shown prior to employment.
Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
If you have military experience, you will be asked to provide a copy of DD214.
Official transcripts for all higher education must be received prior to contract signing.

Some positions will require employees to undergo a physical examination and/or drug testing.
All newly hired personnel must attend a Badges and Benefits session.
Additional job verification will be required for salary credit

Non-Discrimination Statement

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).

Contact Information
The Office of Temporary & Support Services
6901 Charles Street, E Building
Towson, Maryland 21204
Phone: 443-809-8952

Clerk III, Human Resources (1.0 FTE/12 months)

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