NHS

Clinical Coder


PayCompetitive
LocationMelton Mowbray/England
Employment typeFull-Time

This job is now closed

  • Job Description

      Req#: A3522-25-0003?language=en&page=400&sort=publicationDateDesc

      Job summary

      PLEASE NOTE

      Interviews are scheduled to take place on the morning of 2 April 2025

      Latham House Medical Practice, one of the UKs largest doctors surgeries, are looking for a committed, innovative, and enthusiastic Clinical Coder to join our semi-rural Practice based in the town centre of Melton Mowbray.

      Main duties of the job

      The successful candidate should be self-motivated, highly organised and methodical. As a member of the Practices Coding Team, the post-holder will screen all incoming medical letters and electronically file and summarise patients medical notes, highlighting clinician action where relevant.

      About us

      We are conveniently situated within 30 50 minutes of Nottingham, Leicester and Peterborough; Melton Mowbray is a large market town in the fortunate position of being surrounded by picturesque villages, beautiful countryside, and local activities.

      Date posted

      27 February 2025

      Pay scheme

      Other

      Salary

      Depending on experience LHMP Scale 3

      Contract

      Permanent

      Working pattern

      Full-time

      Reference number

      A3522-25-0003

      Job locations

      Sage Cross Street

      Melton Mowbray

      Leicestershire

      LE13 1NX


      Job description

      Job responsibilities

      It is the responsibility of each Clinical Coder to screen all incoming medical letters, entering key data and selecting and directing appropriate information for GPs attention adhering to the practice policy. The role will involve electronically filing and summarising patients medical notes. The roles and responsibilities, along with the potential for remote working, may change according to the business requirements.

      Clinical

      Reviewing all incoming correspondence, sorting clinical letters, filing documents and entering pertinent information into the patients electronic medical record in accordance with the Practice Protocol

      Ensuring all QOF related data is captured

      Highlighting clinician action and workflow to appropriate clinician or team as per Practice Protocol

      To correct errors in filing and ensure corresponding records are amended accurately

      Ensuring medical records are kept organised and up to date

      Summarising new patient records to a high standard and according to set protocols and timescales agreed by the Practice.

      Recognising own knowledge limits and seek advice from clinical or administrative colleagues as appropriate.

      To carry out administrative related tasks as delegated by the Clinical Lead and Operations Manager

      To undertake any other reasonable tasks as allocated by the line manager and/or Partners. This job description reflects the immediate requirements and objectives of the post and is not exhaustive

      Policy & Procedures

      The post-holder will acquire and maintain an acceptable level of knowledge and understanding of the Practices protocols, policies and procedures

      Having acquired the required level of knowledge and understanding of the Practices protocols, policies and procedures; the post-holder is required to support, promote and adhere to all of the Practices policies

      Confidentiality

      In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded and managed as strictly confidential. Additionally, the post-holder will be respectful and courteous to colleagues and patients, for example knocking on doors prior to entry.

      Health & Safety

      In addition to being a Fire Marshal/Fire Warden, the post-holder will promote and maintain the health, safety and security of self and others by:

      Using personal security systems within the workplace according to practice guidelines

      Identifying and report risks and potential risks involved in work activities and manage such risks in accordance with agreed procedures

      Maintaining a level of knowledge, understanding and skills to meet the Practices expectations

      Adhering to the Practices fire safety and infection control policies and procedures

      Maintaining work areas, so that work areas are tidy, safe and free from hazards and infection

      Equality & Diversity

      The post-holder will support the equality, diversity and rights of patients, carers and colleagues, by:

      Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation

      Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues

      Behaving in a manner which is welcoming, is non-judgmental and respects the circumstances, feelings priorities and rights of others

      Quality

      The post-holder is required to adhere to agreed, required and registered standards of quality within the Practice, and will:

      Alert other team members to issues of quality and risk

      Assess their own performance and take accountability for their own actions, either directly or under supervision

      Contribute to the effectiveness of the Practice by reflecting on their own and their teams activities/performance and making suggestions to improve and enhance the teams and Practices performance

      Work effectively with individuals in other agencies to meet patients needs

      Effectively manage their time, workloads and resources to meet the standards expected by the Line Manager and Practice.

      Communication

      The post-holder should recognise the importance of effective communication within the team and will strive to:

      Communicate effectively with patients and carers, team members, clinical and non-clinical staff, partners and representatives of external organisations;

      Recognise and accommodate peoples needs for alternative methods of communication.

      Job description

      Job responsibilities

      It is the responsibility of each Clinical Coder to screen all incoming medical letters, entering key data and selecting and directing appropriate information for GPs attention adhering to the practice policy. The role will involve electronically filing and summarising patients medical notes. The roles and responsibilities, along with the potential for remote working, may change according to the business requirements.

      Clinical

      Reviewing all incoming correspondence, sorting clinical letters, filing documents and entering pertinent information into the patients electronic medical record in accordance with the Practice Protocol

      Ensuring all QOF related data is captured

      Highlighting clinician action and workflow to appropriate clinician or team as per Practice Protocol

      To correct errors in filing and ensure corresponding records are amended accurately

      Ensuring medical records are kept organised and up to date

      Summarising new patient records to a high standard and according to set protocols and timescales agreed by the Practice.

      Recognising own knowledge limits and seek advice from clinical or administrative colleagues as appropriate.

      To carry out administrative related tasks as delegated by the Clinical Lead and Operations Manager

      To undertake any other reasonable tasks as allocated by the line manager and/or Partners. This job description reflects the immediate requirements and objectives of the post and is not exhaustive

      Policy & Procedures

      The post-holder will acquire and maintain an acceptable level of knowledge and understanding of the Practices protocols, policies and procedures

      Having acquired the required level of knowledge and understanding of the Practices protocols, policies and procedures; the post-holder is required to support, promote and adhere to all of the Practices policies

      Confidentiality

      In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded and managed as strictly confidential. Additionally, the post-holder will be respectful and courteous to colleagues and patients, for example knocking on doors prior to entry.

      Health & Safety

      In addition to being a Fire Marshal/Fire Warden, the post-holder will promote and maintain the health, safety and security of self and others by:

      Using personal security systems within the workplace according to practice guidelines

      Identifying and report risks and potential risks involved in work activities and manage such risks in accordance with agreed procedures

      Maintaining a level of knowledge, understanding and skills to meet the Practices expectations

      Adhering to the Practices fire safety and infection control policies and procedures

      Maintaining work areas, so that work areas are tidy, safe and free from hazards and infection

      Equality & Diversity

      The post-holder will support the equality, diversity and rights of patients, carers and colleagues, by:

      Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation

      Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues

      Behaving in a manner which is welcoming, is non-judgmental and respects the circumstances, feelings priorities and rights of others

      Quality

      The post-holder is required to adhere to agreed, required and registered standards of quality within the Practice, and will:

      Alert other team members to issues of quality and risk

      Assess their own performance and take accountability for their own actions, either directly or under supervision

      Contribute to the effectiveness of the Practice by reflecting on their own and their teams activities/performance and making suggestions to improve and enhance the teams and Practices performance

      Work effectively with individuals in other agencies to meet patients needs

      Effectively manage their time, workloads and resources to meet the standards expected by the Line Manager and Practice.

      Communication

      The post-holder should recognise the importance of effective communication within the team and will strive to:

      Communicate effectively with patients and carers, team members, clinical and non-clinical staff, partners and representatives of external organisations;

      Recognise and accommodate peoples needs for alternative methods of communication.

      Person Specification

      Qualifications

      Essential

      • Good standard of education with 5 GCSEs or equivalent or experience in a similar post

      Skills

      Essential

      • Able to establish, maintain and develop effective communications across the Practice and with external organisations.
      • Excellent ICT skills.
      • Excellent oral and written communication skills; able to engage effectively with a wide range of audiences.
      • Ability to analyse and interpret information.
      • Methodically and accurate approach to work with attention to detail.
      • Excellent time management skills, capable of prioritising and managing competing demands and workloads.
      • Able to work under pressure
      • Good problem-solving skills.

      Experience

      Essential

      • Experience of working with GP clinical information and systems such as EMIS, SystmOne, or hospital coding environment.
      • Recent and relevant experience of primary care
      • Evidence of capacity to work in an office autonomously and as part of a team.

      Knowledge

      Essential

      • Possess a broad knowledge of anatomy and physiology, and medical terminology.
      • Good, knowledge of IT programs such as Microsoft Office, Excel, Word, Powerpoint, Outlook and databases.

      Desirable

      • A good knowledge of working with GP clinical systems such as EMIS/SystmOne, Docman.
      • Understanding of the NHS/Primary Care Services
      • Knowledge of confidentiality in the workplace/information governance.

      Additional requirements

      Essential

      • Commitment to continuing professional development of self and others.
      • A flexible and adaptable approach to maintain the consistent delivery of high-quality services
      • Satisfactory completion of an enhanced check through the Vetting and Barring Service (this will be taken up if offered the post).
      • Legal right to work in the UK
      • Hep B/MMR - vaccinated or willing to be vaccinated.
      • A commitment to anti-discriminatory practices in employment, training and service delivery.
      • An understanding of Health and Safety responsibilities.
      • Flexibility in working hours.
      Person Specification

      Qualifications

      Essential

      • Good standard of education with 5 GCSEs or equivalent or experience in a similar post

      Skills

      Essential

      • Able to establish, maintain and develop effective communications across the Practice and with external organisations.
      • Excellent ICT skills.
      • Excellent oral and written communication skills; able to engage effectively with a wide range of audiences.
      • Ability to analyse and interpret information.
      • Methodically and accurate approach to work with attention to detail.
      • Excellent time management skills, capable of prioritising and managing competing demands and workloads.
      • Able to work under pressure
      • Good problem-solving skills.

      Experience

      Essential

      • Experience of working with GP clinical information and systems such as EMIS, SystmOne, or hospital coding environment.
      • Recent and relevant experience of primary care
      • Evidence of capacity to work in an office autonomously and as part of a team.

      Knowledge

      Essential

      • Possess a broad knowledge of anatomy and physiology, and medical terminology.
      • Good, knowledge of IT programs such as Microsoft Office, Excel, Word, Powerpoint, Outlook and databases.

      Desirable

      • A good knowledge of working with GP clinical systems such as EMIS/SystmOne, Docman.
      • Understanding of the NHS/Primary Care Services
      • Knowledge of confidentiality in the workplace/information governance.

      Additional requirements

      Essential

      • Commitment to continuing professional development of self and others.
      • A flexible and adaptable approach to maintain the consistent delivery of high-quality services
      • Satisfactory completion of an enhanced check through the Vetting and Barring Service (this will be taken up if offered the post).
      • Legal right to work in the UK
      • Hep B/MMR - vaccinated or willing to be vaccinated.
      • A commitment to anti-discriminatory practices in employment, training and service delivery.
      • An understanding of Health and Safety responsibilities.
      • Flexibility in working hours.

      Disclosure and Barring Service Check

      This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

      Employer details

      Employer name

      Latham House Medical Practice

      Address

      Sage Cross Street

      Melton Mowbray

      Leicestershire

      LE13 1NX


      Employer's website

      https://www.lhmp.co.uk/ (Opens in a new tab)

      Employer details

      Employer name

      Latham House Medical Practice

      Address

      Sage Cross Street

      Melton Mowbray

      Leicestershire

      LE13 1NX


      Employer's website

      https://www.lhmp.co.uk/ (Opens in a new tab)

  • About the company

      National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.