Job description

Job responsibilities

To proactively maintain and update diaries, using initiative and judgement to make, reschedule or cancel appointment/meetings according to incoming and existing work priorities and availability.

To support the team to maintain secure and confidential electronic safeguarding patient related information on the Patient Data Systems: E.G SystmOne, Nerve Centre, Careflow.

To be confident and knowledgeable in IT systems, including Microsoft packages including Excel, PowerPoint, Word and Outlook as well as electronic patient record systems.

To be the central point of contact for quality and governance enquiries and to ensure appropriate follow up action is taken. Maintain an awareness and sensitivity to the work needs and priorities of clinical governance ensuring time, privacy and appropriate resources are made available to ensure work is completed within deadlines.

Co-ordinate and compile meeting documents in preparation for meetings attendance.

Please see attached Job description for full responsibilities of the role.

Job responsibilities

To proactively maintain and update diaries, using initiative and judgement to make, reschedule or cancel appointment/meetings according to incoming and existing work priorities and availability.

To support the team to maintain secure and confidential electronic safeguarding patient related information on the Patient Data Systems: E.G SystmOne, Nerve Centre, Careflow.

To be confident and knowledgeable in IT systems, including Microsoft packages including Excel, PowerPoint, Word and Outlook as well as electronic patient record systems.

To be the central point of contact for quality and governance enquiries and to ensure appropriate follow up action is taken. Maintain an awareness and sensitivity to the work needs and priorities of clinical governance ensuring time, privacy and appropriate resources are made available to ensure work is completed within deadlines.

Co-ordinate and compile meeting documents in preparation for meetings attendance.

Please see attached Job description for full responsibilities of the role.

Person Specification

Education

Essential

• GCSE Grade C / level 5-9 in English and Maths (or equivalent)
• Evidence of A level qualifications
• Demonstrable working knowledge of Microsoft packages (esp. Word, Excel and PowerPoint)

Desirable

• Evidence of Education to diploma level
• Certificate in Medical Terminology
• ECDL or equivalent

Experience

Essential

• Experience working in an NHS setting
• Ability to prioritise workload, work autonomously and understanding of when to escalate
• Ability to work to deadlines
• Electronic Diary management
• Knowledge of Safeguarding
• Knowledge of Quality or Clinical Governance

Desirable

• Knowledge of medical terminology
• Experience working in quality or clinical governance within the NHS

Knowledge

Essential

• Excellent typing skills, including Audio typing
• Good organisational skills
• Good communication skills
• Ability to work effectively independently and as a team
• Ability to work flexibly in a challenging environment

Education

Essential

• GCSE Grade C / level 5-9 in English and Maths (or equivalent)
• Evidence of A level qualifications
• Demonstrable working knowledge of Microsoft packages (esp. Word, Excel and PowerPoint)

Desirable

• Evidence of Education to diploma level
• Certificate in Medical Terminology
• ECDL or equivalent

Experience

Essential

• Experience working in an NHS setting
• Ability to prioritise workload, work autonomously and understanding of when to escalate
• Ability to work to deadlines
• Electronic Diary management
• Knowledge of Safeguarding
• Knowledge of Quality or Clinical Governance

Desirable

• Knowledge of medical terminology
• Experience working in quality or clinical governance within the NHS

Knowledge

Essential

• Excellent typing skills, including Audio typing
• Good organisational skills
• Good communication skills
• Ability to work effectively independently and as a team
• Ability to work flexibly in a challenging environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

The Orbital NHS Offices

Thamesdown Drive

Swindon

SN25 4AN

Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)