Job Title: Lease Administrator

Job Description

We are seeking a detail-oriented Lease Administrator to join our team. The successful candidate will be responsible for reviewing and resolving payment issues, collaborating with coordinators, troubleshooting utility discrepancies, and maintaining detailed trackers. This role also involves ensuring the accuracy of financial obligations, conducting desktop audits, managing subtenant processes, and maintaining productive landlord and subtenant relationships.

Responsibilities

• Review and fully resolve all open payment issues]
• Collaborate with Portfolio Administration Coordinators on all future issues.
• Act as liaison between Verizon Energy, Engie, and Lease Administration to troubleshoot utility discrepancies.
• Maintain detailed tracker of all 2025 and future year Engie issues, including location, description, amount, and follow-up dates.
• Resolve and clear all late payments from landlord statements.
• Recover and/or track credits resulting from overpayments or payments to incorrect vendors.
• Resolve and clear all late payments and associated penalties due to Engie delays.
• Follow through on each individual Engie payment issue to identify and detail root causes.
• Review and take appropriate action to resolve all Mech Feed Vendor Payment Blocks.
• Review and abstract documents, updating and maintaining lease information and data in our technology systems.
• Ensure proper document management measures are followed for all leased, owned, and associated documents, including file retrieval/storage, scanning documents, and mail distribution.
• Review client invoices in conjunction with lease requirements, collect supporting back-up documentation from landlords/billing authorities, and confirm all calculations are correct.
• Ensure the financial obligations of our client are accurate.
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret and analyze all charges for accuracy in accordance with lease documents, and resolve disputes with landlords for any discrepancies.
• Oversee and manage the subtenant process, including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations.
• Communicate frequently with internal and external partners, notify clients of critical dates, real estate policies, and procedures, and assist with general inquiries.
• Review Estoppels and SNDAs against lease terms.
• Regularly exercise good judgment and logic in responding to leased and owned property inquiries from clients and/or landlords.
• Ensure productive landlord and subtenant relationships are maintained in accordance with lease and sublease agreements.
• Establish task priorities and create schedules for portfolio objectives.
• Manage multiple projects/priorities in a fast-paced environment.
• Assist managers with timely and accurate financial and critical date reports, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions.

Essential Skills

• 1-3 years of commercial real estate/property leasing experience.
• Experience with commercial leases, abstracts, and amendments.
• Proficiency in real estate, commercial leasing, lease contracts, accounts payable/receivable, Excel, lease abstraction, CAM reconciliations, and portfolio management.

Work Environment

This position operates in a hybrid work model with in-office days every Tuesday and Wednesday.

Pay and Benefits

The pay range for this position is $21.64 - $26.44/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Alpharetta,GA.

Application Deadline

This position is anticipated to close on Apr 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.