• Job Description

  Req#: 4770653

  Primary Purpose:

  Provide clerical and administrative support and training to the Procurement Services Division.

  Qualifications:

  Education/Certification:

  • High school diploma or GED certificate, Bachelor’s degree in Business or related content preferred

  • Professional certification in purchasing preferred

  • Membership in a professional purchasing organization preferred

  Special Knowledge/Skills:

  • Ability to effectively utilize computers with experience in Microsoft Windows applications (Word, Excel, PowerPoint, Applications and Various Software)

  • Ability to work with numbers in an accurate and rapid manner

  • Ability to organize, prioritize, and meet established deadlines and handle multiple tasks

  • Ability to maintain accurate, confidential and auditable records.

  • Ability to communicate effectively (verbal and written) using proper English grammar

  • Ability to prepare periodic purchasing reports via various software.

  Experience:

  • Two years purchasing experience preferred

  • Two years purchasing experience with a school district or public agency preferred.

  Major Responsibilities and Duties:

  • Organize and prioritize daily work assignments to ensure completion of assignments.
  • Process requisitions and purchase orders.
  • Maintain internal purchasing division file system.
  • Manage Purchasing Portal and Pro Depot.
  • Upload correspondence to the Purchasing Portal and Share Drive.
  • Assist in processing purchase orders valued up to $10,000.
  • Assist in expediting outstanding purchase orders.
  • Setup TASBO classes to be taught at HCDE.
  • Assist in processing change orders.
  • Verify completeness and accuracy of paperwork from divisions.
  • Provide PowerSchool purchasing module training to user departments.
  • Process new vendor packets and verifying completeness of documents.
  • Add vendors to PowerSchool database and update vendor information, as needed.
  • Assist in processing RFPs, bids, and contracts.
  • File contracts and maintain database of all contracts.
  • Assist with P-Card process as needed.
  • Verify status of vendors in the Excluded Parties List System (EPLS or SAM).
  • Maintain good public relations with all parties for purchasing services.
  • Provide excellent customer service to all users regarding all purchasing functions.
  • Maintain confidentiality.
  • Support Procurement staff with administrative requirements.
  • Assist in compiling Board agenda information.
  • Assist in entering budgets and completing documentation during the annual budget process.
  • Assist with the preparation and submission of procurement award applications.
  • Check RFP proposers’ references.
  • Perform other duties as assigned.

• About the company

  Harris County Department of Education makes learning more affordable and accessible through training and funding. We are your source for Head Start, afterschool, therapy services, special populations schools, adult education and more. www.hcde-texas.org

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