Coordinator, Grants (Research Administration) (Remote)

Posting Number
req21735

Department
Senior VP Health Sciences

Department Website Link
https://research.uahs.arizona.edu/

Location
To Be Determined

Address
USA

Position Highlights

The Office of Research Administration at the University of Arizona Health Sciences (UAHS) invites qualified applicants for the position of Coordinator with our Grants Team. This position will work collaboratively with colleagues to provide concierge-level service to UAHS investigators as they prepare and submit applications for sponsored projects. The Coordinator will be provided individualized opportunity to develop a career path while receiving exposure to and training in all aspects of research administration, specifically: biographical sketch compliance editing, Other Support verification and formatting, internal record-keeping and proposal information tracking, UAccess Research proposal development and routing for approvals, and upload of information to sponsor portals.

Candidates working anywhere in the U.S. may be considered for a remote assignment. If you are selected for this position and are employed to work remotely from outside of Arizona, your overtime exemption status will depend on the laws of the state where you perform your work. For employees working outside of Arizona, you may be hired as an hourly employee in accordance with state laws. A comparable hourly rate range would be: $28.56 - $35.69. These changes would not affect the position duties as outlined.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Assist in the development, coordination, and submission of research proposals for funding from private, federal, and state sources.
• Complete, review, and/or format documents and forms required for internal or sponsor approvals, including proposal development documents in UAccess Research, Other Support documents as required by sponsors, subaward documents required at proposal stage, and progress reports as required by sponsors.
• Communicate with investigators to obtain revisions or approvals as needed, and maintain records of approvals and submissions to sponsors.
• Assist in informing or clarifying internal and sponsor policy to investigators as needed.
• Connect investigators to additional grant-related resources as needed, such as the UAHS Library; Research, Innovation, and Impact; and departmental advisors.
• Provide templates and examples of required documents to investigators as possible, including internal facilities and resources.
• Manage and maintain repositories for UA investigators' biographical sketches and other support documents according to approved SOPs.
• Maintain core facilities descriptions to be shared with all faculty. Obtain and index new descriptions. Maintain list and integrity of the information.
• Maintain final documents and distribute to internal and external stakeholders as required.
• Assist with maintaining Mentor Tables for NIH T32 grant programs. Audit data for accuracy. Investigate and implement changes and improvements to ensure quality.
• Support the management of grants process to ensure quality and timely completion/submission of research proposals.
• Coordinate and collect all essential documents required for grant start up activities.
• Collect and maintain pertinent financial aspects of clinical research at UAHS for research grant budgets.
• Assist in training and orientation for faculty who need to comply with the NIH public access policy.

Knowledge, Skills, and Abilities:

• Willingness and ability to adjust schedule to work weekend and evening hours when necessary.
• Excellent written and verbal communication skills and significant attention to detail.
• Self-motivated, takes initiative, and a strong ability to multi-task multiple projects.
• Ability to work effectively in a team environment.
• Demonstrated ability to interact professionally and effectively with investigators, sponsors, and cross-functional teams.
• Demonstrated customer service.
• Excellent computer skills in Microsoft Office.
• Demonstrated knowledge of university and sponsor agency policies and procedures.
• Standout colleague who supports the team and is able to resolve issues with a positive outcome.
• Demonstrated ability to work in a fast paced, dynamic team environment with changing priorities.
• Demonstrated ability to work in a manner that is effective and efficient.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with UA systems, specifically UAccess Research, or similar systems.

FLSA
Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Research

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$59,404 - $74,254

Compensation Type
salary at 1.0 full-time equivalency (FTE)

Grade
8

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum
$59404

Grade Range Midpoint
$74254

Grade Range Maximum
$89105

Career Stream and Level
PC2

Job Family
Grant & Contract Admin

Job Function
Research

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates
Chris Gaul | cagaul@arizona.edu

Open Date
1/17/2025

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

The application window is anticipated to close on Monday, January 27, 2025.

If invited to interview, please be prepared to provide three (3) references.

Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.