Job Posting Title:

Deputy Privacy Officer

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Hiring Department:

University Risk and Compliance Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Purpose

The University of Texas at Austin is seeking a Deputy Privacy Officer to serve as a key member of the University Risk and Compliance Services leadership team. Reporting to the Chief Compliance Officer and Privacy Officer, the Deputy Privacy Officer is responsible for assisting in the development, coordination and administration of the University’s comprehensive privacy strategy that adequately protects information assets, meets compliance requirements, and reduces overall risk.

Responsibilities

• Ensures that the University complies with applicable state, federal, and international laws, University policies and procedures, and industry privacy standards, including HIPAA, FERPA, GDPR, state medical records privacy law and other privacy and data confidentiality related laws and standards. Maintains current knowledge of applicable federal and state privacy laws and accreditation standards, and monitors advancements in information privacy technologies to ensure organizational adaptation and compliance.
• Coordinates, develops and implements the University’s privacy and data confidentiality compliance policies, standards and activities in collaboration with applicable offices and/or satellite campuses.
• Plans and implements privacy training programs, notifications and communications. Develops and provides training and awareness materials for staff, faculty and students. Creates outreach programs that focus on campus-wide compliance and best practices with privacy and data confidentiality requirements.
• Assesses and conducts risk assessments and compliance monitoring activities in coordination with the University’s other compliance, assessment, and operational functions.
• Collaborates with information security and compliance teams to evaluate whether security incidents potentially involve personal or sensitive data, and provides guidance on the appropriate investigation and remediation of such incidents.
• Maintains and monitors systems and processes for receipt of privacy and data confidentiality inquiries, concerns, and potential breaches of protected privacy data and information. Conducts timely investigations and breach analyses of incidents. Cooperates with outside agencies, Office of Civil Rights, other legal entities, and organization officers in any compliance reviews or investigations.
• Creates and presents reports, metrics, and updates to ensure University leadership is knowledgeable and informed on the University’s privacy initiatives and efforts.
• May also assist with other compliance and enterprise risk activities as assigned, including activities related to assessments, training, policies, and hotline management.

Required Qualifications

• Bachelor Degree and at least 3 years of administrative work experience with privacy and data confidentiality compliance, or equivalent experience.
• Understanding compliance and policies in the context of institutions of higher education and how that relates to privacy and data confidentiality regulation requirements.
• Experience with basic methods and procedures for research and statistical analysis and the ability to use and apply information to make recommendations and/or implement change.
• Excellent oral and written communications skills and experience with preparing and performing informational presentations, including the ability to respond to questions from employees, managers, customers, and the general public in both small and large group settings.
• Excellent organizational and project management skills and ability to perform all duties with accuracy, timeliness and trust, in a professional, competent, and courteous manner, exercising independent judgment and sound decision-making skills. Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion. Demonstrated experience with Microsoft office suite, databases and presentation software.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Knowledge of privacy and data confidentiality regulations pertinent to higher education including, but not limited to: FERPA, HIPAA, GDPR, state medical records privacy laws, and other privacy and data confidentiality related laws and standards.
• Certification from an accredited certification program for privacy professionals.
• Juris Doctor and/or a Masters degree related to higher education administration with experience as an investigator/administrator with an aptitude to read, understand and explain law and policy to a wide ranges of audiences.

Salary Range

$80,000 - $102,500

Working Conditions

• Typical office environment.
• Hybrid remote/in-office schedule available.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

#LI-Hybrid

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.