Compensation:

$18.15 - $22.69

Compensation Type:

Hourly

Employment Type:

Fixed Term (Fixed Term)

Scheduled Weekly Hours:

40

Grade:

NE07

Department:

Administrative Operations

Position Summary

Provides general administrative duties and support to the Early Childhood Center of Excellence (ECCOE) programs with purchasing, grant management, scheduling, data entry, and other duties as assigned. Must be committed to serving a diverse college community.

Duties & Responsibilities

• Prepares, processes and tracks program data, documents, and applications
• Prepares documents and tracks purchasing process—requisitions, purchase orders, invoices, P-cards
• Provides administrative support to ECCOE Director and staff through scheduling, preparing documents, creating materials and other duties as assigned
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Schedules trainings, meetings and coordinates ECCOE events
• Coordinates with SFCC operations for ECCOE events and trainings
• Coordinates travel for ECCOE staff
• Tracks budgets and purchasing
• Tracks grant and reporting deadlines
• Tracks ECCOE inventory
• Tracks data related to ECCOE programs in a database or workflow software
• Updates and maintains program information related to marketing, handbooks, presentations
• Performs related duties as assigned

Knowledge, Skills and Abilities

• Ability to pass a background check.
• Ability to maintain confidentiality of records and data.
• Ability to multi-task and establish priorities across multiple programs
• Business level knowledge of Microsoft and job-related software programs.
• Ability to communicate with diverse students, employers, community members
• Ability to work with a variety of individuals representing different skills, attitudes, and disciplines among the college community.
• Ability to use excellent written and verbal communication skills in correspondence and creating reports.
• Ability to provide high quality customer services
• Skill in decision making and problem solving.
• Skill in data entry and maintenance of files, records, and data.
• Skill in compiling information and preparing reports
• Knowledge of planning and scheduling techniques
• Knowledge of college and department policies and procedures.

Work Hours

8 am to 5 pm Monday – Friday. Weekend and evening work may be required occasionally.

Physical Demands

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office.

Best Consideration Date: [09/05/2024]

Minimum Qualifications:

Minimum Qualifications

• High School diploma or GED
• Minimum of two (2) years of related administrative work experience

Preferred Qualifications:

• Associate Degree or higher
• Experience working in higher education or with community organizations
• Finance and purchasing experience

Additional Comments to Applicants:

Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting. (Years of experience are calculated based upon numbers of hours worked per week. Example: 2 years of experience working 20 hours per week equals 1 year of experience.) Relevant experience pertains to Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities described in this job posting. ASSUMPTIONS ARE NOT MADE at any level of SFCC’s Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities. Number of pages of application material will not negatively/positively affect your application, however, LACK OF DETAIL may.

Diversity Statement:

As Santa Fe Community College (SFCC) neighbors ancient Pueblo lands, and is a Sanctuary campus in a Sanctuary city, SFCC is committed to attracting and retaining highly qualified and richly diverse faculty and staff. Our students need a community to teach and support them and that represents their diversity. SFCC strives to make our campus a place of safety, inclusion and equity where all individuals from all diverse backgrounds feel welcomed, nurtured and valued. At the heart of SFCC’s mission – Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad – is a commitment and promise that higher education and opportunity should be open to everyone in our community and to fostering a climate where students can be who they want to be. A place where all within our community belong. A place where you are seen, a place where you are valued, a place where you are respected, a place where you are appreciated. Come join our community!

EEO Statement:

As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.