Company Overview

Centrally located in downtown Vancouver, the British Columbia Securities Commission (BCSC) strives to make the investment markets benefit the public – enabling people to achieve their financial goals, enterprises to grow, and British Columbia to thrive.

Through smart rules, diligent oversight, strong enforcement and reliable guidance, we act as guardians of the province’s investment marketplace, striving to make BC a place where people can invest with confidence and companies can flourish. We are an independent agency accountable to the provincial legislature and the public through the Minister of Finance.

Electronic Records Specialist

Technology and Project Services

Competition 24:115

Centrally located in downtown Vancouver, t he British Columbia Securities Commission (BCSC) strives to make the investment markets benefit the public – enabling people to achieve their financial goals, enterprises to grow, and British Columbia to thrive. Through smart rules, diligent oversight, strong enforcement and reliable guidance, we act as guardians of the province’s investment marketplace, striving to make B.C. a place where people can invest with confidence and companies can flourish. We are an independent agency accountable to the provincial legislature and the public through the Minister of Finance.

Position Overview

We are seeking a highly organized, detail-oriented and tech-savvy individual to join our dynamic team. The Electronic Records Specialist plans, develops, and implements the BCSC’s electronic document and records management system (EDRMS), information management strategies, and related training in order to ensure the records management program supports business needs, complies with legislated priorities, and meets international/national records standards.

Key Responsibilities

• Developing, implementing, and updating policies and procedures for the EDRMS that implement records management practices and follow records management standards
• Leading routine EDRMS system modifications to meet regulatory and business requirements, and communicating system changes to stakeholders
• Daily maintenance of the EDRMS (current system is SharePoint Online and Purview) as subject matter expert
• Managing EDRMS user accounts, security groups, access settings and system metadata as Tier 2 support
• Create coaching and training material in records management tools and resources based on staff needs
• Auditing staff use of C: Drives for records, and providing coaching and training to correct
• Developing the EDRMS training program for new staff, including training help desk staff who will meet with staff
• Managing the processing of records for semi-active storage and final disposition
• Leading and coordinating electronic records destruction process
• Auditing the scanned material produced by the Senior Records Coordinator before the material is sent offsite
• Maintaining records-related processes for internal mail management
• Other duties as required.

Qualifications

• Minimum of three (3) years of electronic records management experience, or an equivalent combination of education and experience
• Familiarity with records and information management principles, standards and legislation
• Experience with the Information Management Act is an asset. Experience amending an ORCS schedule is an asset.
• Strong computer literacy with a demonstrated aptitude for working with different software packages and systems. Expert knowledge of Microsoft Office 365.
• Intermediate level experience with SharePoint online and Microsoft Compliance Manager/Purview.
• Training experience, including developing materials and delivering training, is an asset.
• Ability to interpret and communicate complex information to a broad range of stakeholders
• Ability to work independently and as part of a team
• Excellent oral and written communication skills
• Attention to detail and the ability to multi-task
• Demonstrated experience coordinating projects and programs that affect all staff

What we Offer:

• Extensive benefit package including a defined benefit pension plan, medical and dental coverage, Wellness and Health Spending Account benefits, and four weeks of annual vacation
• Competitive compensation package
• Hybrid work model
• Beautiful downtown office
• Work life balance
• Professional development opportunities
• A collaborative, progressive, and professionally diverse team to work with
  
  

Salary Range:

The salary range for this position is $63,721 (minimum) - $79,654 (midpoint) - $95,584 (maximum).

The starting salary for this position will be determined considering the successful candidate’s relevant experience and education, salaries of other employees in the same salary range, market conditions and other relevant factors. Starting salaries are normally below the salary band midpoint.

Application Details:

Please visit our Careers page to submit your cover letter and resume for this position, quoting competition 24:115 by March 25, 2024.

The BC Securities Commission embraces diversity and is committed to building an inclusive workforce that celebrates the richness of our community.

Candidates must be authorized to work in Canada. Investment restrictions apply.