Answer the phone and act as receptionist to students, staff, and visitors with a warm and friendly voice/face.

Answer doorbell with provided script to check all visitors prior to allowing them into the building.

Provide a Raptor badge to any and all visitors

Run background checks for all field trips

Assist with personal needs of children when required (first aid, administer authorized medicine, etc.)

Sort & distribute daily mail to staff

Fax documents as needed and distribute incoming faxes

Contact custodians and maintenance staff as needed for building related needs

Prepare announcements at arrival & dismissal

Prepare & deliver daily news via email

Prepare & process sign-in/out document for students & staff

Maintain copy machines

Maintain Permanent Records

Maintain registration documents

Assist in detention room monitoring and dismissal as needed

Fun Lunch Friday meal organization

Organize subs for teachers and IA’s daily. Communicate with staff at all times of the day/night regarding their need for a sub. Send a daily absence list out to all elementary staff. Maintain a spreadsheet of absences and submit to HR weekly.

Collect information for and create weekly newsletter through S’more

Maintain & post to elementary social media accounts

Maintain teacher supply cabinet in the office copy room

Order office and miscellaneous supplies for the elementary school

Process credit card payments using Square

Collect supply list information from each grade level & order necessary teacher/grade level supplies (not textbooks). Most supplies are ordered through Spendbridge, but others are found at a better price on Amazon and put into a shopping list and ask April or Kristi to order.

Send out the previous year’s student supply list to all grade levels in March. Update student supply list to be posted on the website and make copies and deliver to Walmart service desk.

Receive fee payments (monthly for EK and occasionally for Tech repair).

Collect information for and create weekly newsletter through S’more

Maintain & post to elementary social media accounts

Maintain teacher supply cabinet in the office copy room

Perform other duties assigned by the principal & assistant principal

Maintain compliance with all company policies and procedures

Upon completion of e-learning days, contact teachers for their attendance and manually enter them for the school

Upload all attendance letters or contracts and mail them out

Contact SRO about serving attendance documents

Print perfect attendance certificates.

Process new student registration forms

Requesting records from the previous school

Process out of district applications and contact with administrators decision

Create and maintain permanent record files

Withdraw students, send records to the new schools and place records in the inactive file

Maintain proof of residency in PowerSchool

Process all new and returning student registrations from PowerSchool Enrollment

Assign lunch numbers to new students through a Google sheet shared with the high school. Enter lunch numbers into PowerSchool.

Update the phone extension list for the building

Maintain a staff info sheet with birthdates, shirt sizes, etc.

Move student files and update as needed

Update inactive folder years

Update files to be moved to JR High

Troubleshooting minor maintenance issues of the copy machines throughout the building and calling in repairs as needed

Order and maintain all supplies for copiers

Monitor the fax machine function

Collect daily changes in student dismissal instructions and inform correct people

Be in contact with parents, teachers and bus drivers to make sure students are where they need to be for dismissal (this is sometimes quite involved when personnel are trying to locate a student’s whereabouts)

Scheduling families for round up appointments and answering questions regarding eligibility

Get all forms ready and organized for event

Contacting the newspapers and local advertisers to spread word about the event

Attending the event is important and keeping things organized to ensure everyone has the necessary documents

Assist with the organization of Early Kindergarten & Kindergarten round up each spring. Prepare an online registration form to be communicated to the public for scheduling of round up appointments.

Create, download and print them each 9 weeks

Review with each teacher for any needed corrections

Print final report cards for 6th grade files

High school diploma or GED required

Previous School Secretary experience preferred

Ability to interact positively with school and community

Ability to operate a computer and related software and possess strong typing skills

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Must be able to talk, listen and speak clearly on telephone