Position Title:

Event Planner II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree and 2 years of related experience

Special Required Qualifications

Drivers License

Preferred Qualifications:

Bachelor’s degree in event management, business administration, agricultural communications, or related field.

Experience working with agricultural stakeholders, including industry representatives, extension specialists, and research organizations.

Experience with budget management and financial record-keeping.

Experience overseeing facility operations, including maintenance and workforce supervision.

Experience working with marketing, outreach, and promotional strategies for event planning.

Job Description:

The Field Extension Education Laboratory (FEEL) is seeking an Event and Industry Coordinator and Facility Manager to oversee event planning, industry engagement, and facility operations to support FEEL’s mission of providing hands-on agricultural education and outreach.

The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple responsibilities while collaborating with internal and external stakeholders. Responsibilities include planning, scheduling, and coordinating FEEL-hosted events, managing event logistics such as rental agreements, registration, setup, and cleanup, and developing and executing event schedules and timelines. The candidate will also coordinate with vendors for catering and audiovisual needs, liaise with industry partners, sponsors, and collaborators, and organize industry meetings, networking events, and workshops.

This role offers a unique opportunity to engage with a diverse range of clientele, including farmers, industry professionals, and the broader community. Unlike other event planning roles on campus, this position allows you to take pride in managing a specific facility dedicated to agricultural education. You will have the autonomy to lead events independently, fostering a sense of ownership and accomplishment.

Additionally, the role may involve representing FEEL at conferences, trade shows, and outreach events, overseeing facility maintenance and compliance, and supervising student workers for event setup and operations. The candidate will maintain inventory of event supplies and equipment, coordinate repairs with university maintenance and contractors, and secure sponsorships, grants, and funding. Financial responsibilities include developing and monitoring event budgets, handling billing, invoicing, and financial records, and overseeing purchasing and procurement. The candidate will also develop promotional materials and manage social media and website updates.

The candidate will be hired as an Event Planner II.

This is a term position with opportunity for renewal.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Level Guidelines
• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals
• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues
• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems
• Responds to a broad range of inquiries and requests
• May provide training and/or direction to lower-level staff
• May lead projects of moderate scope and complexity
• Provides guidance to students

Appointment Type:

Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:

April 27, 2026

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS807

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:

April 4, 2025

Posting Close Date:

April 15, 2025

Job Requisition Number:

R16748