Position Type:
Community Engagement & Environmental Education/ Events Assistant

Date Posted:
1/27/2025

Location:
Creek Bend Nature Center, Leroy Oakes FP

Closing Date:
Open Until Filled

Opens, closes, promotes and oversees District facilities and grounds for special events.

Shows District facilities to prospective renters.

Ensures that room and outdoor setups are accurate and that all rooms are clean and in good working order.

Moves chairs, tables and other equipment as necessary.

Coordinates with onsite vendors.

Reviews with caterers and/or bartenders their responsibility under the Dram Shop Act (if alcohol is being served), affirms facility regulations regarding the serving of alcohol, encourages recycling and disposal of garbage in the appropriate dumpsters, and reaffirms District expectations for cleanliness during and after events.

Helps maintain building cleanliness during and after events (fills paper towel, soap and toilet-paper dispensers, replaces garbage bags, moves trash bags and recycling to dumpsters, picks up after any spills, vacuums during event as needed, stacks chairs following each event, and leaves facilities as clean as possible for next event).

Checks for property damage or removal and cleanliness during and after events.

Answers questions and provides information regarding the District or rental facilities.

Makes sure all guests and vendors have exited the building by close of event. Shuts down all equipment (non-essential lighting, gas fireplace, television, kitchen appliances, etc.) Secures all doors, sets alarm and locks facility after event.

Provides feedback to Communications & Marketing Supervisor on each event, public input, or other issues.

Directs guests to lower level of building during inclement weather.

Contacts District’s Public Safety or Operations departments as needed.

Works irregular hours, mainly evenings and weekends. May also include weekdays and holidays.

Possesses and maintains a valid and current Illinois Driver’s License free from suspension or revocation during term of employment; employee must maintain insurability with the District’s fleet insurance carrier.

Attends professional conferences, workshops and seminars as appropriate within budget parameters and with Department Head approval.

Obtains and maintains all required licenses and certifications and keeps up-to-date on professional trends and developments related to position accountabilities.

Establishes and maintains a positive and professional relationship with permit holders, vendors, staff, commissioners, volunteers and the public, even under difficult situations.

Adheres to the Vehicle Use and Motorized Equipment program regarding insurance coverage for personal vehicles.

None

Minimum Age Requirement: 21 years of age

Education: High school diploma or GED equivalent

Experience: 1-2 years of event planning or hosting preferred

Certifications/Licenses: CPR/1st AID/AED certification must be obtained and maintained within one year of employment.

The ideal candidate will have flexibility to accommodate the irregular schedule of events. The number of hours per week will vary depending on the event calendar. Detailed information regarding expected time commitment will be provided during the recruitment process.

It shall be the mission of the Forest Preserve District of Kane County to acquire, hold, and maintain lands within Kane County that contribute to the conservation of natural and historic resources and habitats, flora or fauna; and to restore, restock, protect and preserve such lands for the environmental education, recreation, pleasure and well-being of all its citizens. Our goal is to Preserve and Restore the Nature of Kane County.

The Forest Preserve District of Kane County’s Community Engagement Department is accepting applications for one Events Assistant.

WORKSITE LOCATION: CREEK BEND NATURE CENTER AND BREWSTER CREEK LODGE
SAINT CHARLES, ILLINOIS

HOURS/SCHEDULE: EVENT-BASED SCHEDULE – THE MAJORITY OF WORK HOURS WILL BE ALIGNED WITH SPECIAL EVENTS WHICH ARE
PREDOMINANTLY SCHEDULED FOR EVENINGS AND WEEKENDS. EXACT HOURS WILL VARY DEPENDING ON THE EVENT CALENDAR.

HOURLY RATE: $19.02

POSITION SUMMARY:

Under direct supervision from the Communications & Marketing Supervisor, this position oversees special events held at the District's rental facilities including: The Barbara Belding Lodge at Brewster Creek Forest Preserve and Creek Bend Nature Center at LeRoy Oakes Forest Preserve. Both facilities are in St. Charles. Events are mainly evenings and weekends. May also include weekdays and holidays. Hours are based on when special events are held/booked.

ESSENTIAL POSITION DUTIES and FUNCTIONS to be performed with or without reasonable accommodation:

Operations:

Opens, closes, promotes and oversees District facilities and grounds for special events.
Shows District facilities to prospective renters.
Ensures that room and outdoor setups are accurate and that all rooms are clean and in good working order.
Moves chairs, tables and other equipment as necessary.
Coordinates with onsite vendors.
Reviews with caterers and/or bartenders their responsibility under the Dram Shop Act (if alcohol is being served), affirms facility regulations regarding the serving of alcohol, encourages recycling and disposal of garbage in the appropriate dumpsters, and reaffirms District expectations for cleanliness during and after events.
Helps maintain building cleanliness during and after events (fills paper towel, soap and toilet-paper dispensers, replaces garbage bags, moves trash bags and recycling to dumpsters, picks up after any spills, vacuums during event as needed, stacks chairs following each event, and leaves facilities as clean as possible for next event).
Checks for property damage or removal and cleanliness during and after events.
Answers questions and provides information regarding the District or rental facilities.
Makes sure all guests and vendors have exited the building by close of event. Shuts down all equipment (non-essential lighting, gas fireplace, television, kitchen appliances, etc.) Secures all doors, sets alarm and locks facility after event.
Provides feedback to Communications & Marketing Supervisor on each event, public input, or other issues.
Directs guests to lower level of building during inclement weather.
Contacts District’s Public Safety or Operations departments as needed.
Works irregular hours, mainly evenings and weekends. May also include weekdays and holidays.
Possesses and maintains a valid and current Illinois Driver’s License free from suspension or revocation during term of employment; employee must maintain insurability with the District’s fleet insurance carrier.
Attends professional conferences, workshops and seminars as appropriate within budget parameters and with Department Head approval.
Obtains and maintains all required licenses and certifications and keeps up-to-date on professional trends and developments related to position accountabilities.

Administration:

Establishes and maintains a positive and professional relationship with permit holders, vendors, staff, commissioners, volunteers and the public, even under difficult situations.
Adheres to the Vehicle Use and Motorized Equipment program regarding insurance coverage for personal vehicles.

Staff Supervision:

None

Additional duties and functions including minimum local travel may be essential.

QUALIFICATIONS:

Minimum Age Requirement: 21 years of age
Education: High school diploma or GED equivalent
Experience: 1-2 years of event planning or hosting preferred
Certifications/Licenses: CPR/1st AID/AED certification must be obtained and maintained within one year of employment.
The ideal candidate will have flexibility to accommodate the irregular schedule of events. The number of hours per week will vary depending on the event calendar. Detailed information regarding expected time commitment will be provided during the recruitment process.

Compensation and Benefits
The hourly rate for this position is $19.02. This position is eligible for the District’s part-time benefits. Interested applicants may learn more about the District’s competitive compensation program and benefit plans here.

How to Apply
Apply online at www.kaneforest.com/careers. Complete applications will include a cover letter and resume. The position will remain open until filled; applications will be reviewed as they are received.

Persons requiring reasonable accommodations under the Americans with Disabilities Act are asked to contact the Human Resources Department by telephone at 630-208-8662 or by email at HRForest@kaneforest.com.

An Equal Opportunity Employer

Events Assistant

This job is now closed

Job Description

About the company

Other job opportunities