Baillie Gifford

Events Manager - 12 month fixed term contract

PayCompetitive
LocationEdinburgh/Scotland
Employment typeFull-Time

This job is now closed

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  • Job Description

      Req#: R0004001

      Job Title

      Events Manager - 12 month fixed term contract

      Department

      Client Specialist Services-BG-UK

      Overview of Department

      The Events team are a team of six responsible for the overall delivery of high-quality events for Institutional, Intermediary, Individual and Internal clients as well as supporting marketing initiatives.

      Purpose of Role

      We are looking for an experienced Events Manager to join the team on fixed term basis who will be responsible for delivering successful client events, internal staff events, 3rd party events and webinars for each of the four business units within the Clients Department (UK, North America, International and Globally Distributed Strategies).

      The successful candidate will be required to provide a high-quality service to internal stakeholders and build strong relationships with the suppliers we work with to deliver high quality large scale events.

      Responsibilities

      • Working closely with the Institutional and UK Intermediary client team s to co-ordinate and deliver events and webinars

      • Working with speakers to co-ordinate logistics for events and webinars, liaising with technical and audio-visual teams

      Includes tasks such as:

      • Diary management
      • Supplier management ; catering, audio visual, coach companies, activity companies, speaker agencies
      • Creating themes and new ideas for large scale staff events and client conferences
      • Managing comprehensive registration lists
      • Creating registration pages and microsites on Events Air management system
      • Communication with clients on all aspects of the event
      • Raising purchase requests
      • Producing event plans and timelines
      • Organising courier deliveries and collections
      • Logging requests with operational teams
      • Organising printed materials
      • Setting up rehearsals for in-person events and live webinars on zoom
      • Updating online portals with requested company information for 3 rd party events

      • Management of the production of online booking facilities for events and webinars, this could be through our own system, EventsAir , or through the 3rd party platforms

      • Working closely with Operational teams in Baillie Gifford to create marketing materials for events, adhering to all brand guidelines

      • Research of suitable locations/venues for proposed events

      • Creation of new event ideas and themes for events in line with the event strategy

      • Management of all costs associated with events in line with set budgets

      • D evelop and maintain strong relationships with both internal and external stakeholders

      • Respond to direction/feedback received from colleagues/attendees regarding delivery of events

      • Contribute to the development of the team by actively identifying and implementing initiatives that will improve the service delivered to both internal and external clients

      • Work on ac-hod Events projects as and when required

      Qualifications:

      • Relevant qualification in Event Management would be highly desirable

      Your Experience and knowledge :

      • Significant experience in an Event Management role

      • Experience in digital platforms and running webinars

      • Proficient in MS Office

      • Experience in delivering high level large scale events

      The type of candidate that we’re looking for:

      We are looking for someone with strong organisational skills and a high level of attention to detail . The candidate should be able to communicate effectively at all levels and enjoy building relationships with colleagues . This is a very busy team and we are looking for someone who can multi-task, reprioritise workloads and adapt when needed with a positive team-work attitude.

      Critical Skills:

      • Adaptability
      • Digital Effectiveness
      • Nurture Relationships
      • Storytelling
      • Team Working

      Closing Date

      February 5, 2025

      At Baillie Gifford we are committed to fostering an inclusive and respectful culture in which each of our colleagues can thrive and develop. We believe that our clients are best served by a diverse workforce with the experiences, ideas and perspectives that this brings.

      If you are currently working at Baillie Gifford as an employee or contractor please apply to this job from the firm's Workday internal career site.

  • About the company

      Baillie Gifford is an investment management firm which is wholly owned by partners, all of whom work within the firm.

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