Job Title: Executive Administrative Assistant

Job Description

We are seeking a highly organized Executive Administrative Assistant to provide comprehensive support in a fast-paced chemical lab environment. This role involves timekeeping for approximately 15 hourly employees, ordering lab supplies, low-level finance tracking, and general administrative duties. This is a temporary role covering for an employee on medical leave, with the potential to become a long-term opportunity.

Responsibilities

• Timekeeping for approximately 15 hourly employees, including base time and vacation tracking.
• Ordering supplies for a chemical lab, including taking order requests, placing orders, and ensuring receipt of goods.
• Tracking invoices against purchase orders and monthly actuals against forecasts, with support from finance to track down variances.
• Providing general administrative support, including processing expense reports, arranging visitor travel, booking conference rooms, and ordering food.

Essential Skills

• Proficiency in calendar management and administrative support.
• Experience with Microsoft Office suite, including Outlook.
• Strong administrative assistance and executive support skills.
• ERP experience, preferably with SAP for purchase orders.
• Experience booking travel, including international travel.
• Direct support for travel, expenses, and calendar management.
• Timekeeping support for multiple employees.
• Order and invoicing support, including accounts receivable and accounts payable.

Additional Skills & Qualifications

• Experience with Paylocity for payroll is preferred.

Work Environment

This role is based in-office and involves supporting the Chief Technology Officer and other members of the finance team. The position requires a professional and organized individual capable of handling various administrative and finance-related tasks in a dynamic work setting.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Akron,OH.

Application Deadline

This position is anticipated to close on Apr 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.