We anticipate the application window for this opening will close on - 24 Jan 2025

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Join Medtronic, a global leader in medical technology, as an Executive Administrative Assistant within our dynamic Surgical Operating Unit in Boston, MA. In this vital role, you will be the backbone of our leadership team, providing high-level administrative support that enhances our operational efficiency and contributes to our mission of transforming healthcare. Your expertise in organization, communication, and problem-solving will be instrumental in fostering a collaborative environment and ensuring the seamless execution of daily operations. If you are passionate about supporting a team dedicated to innovation and excellence in patient care, we invite you to be part of our journey at Medtronic.

Location: Boston, MA

Responsibilities may include the following and other duties may be assigned.

• Provide high-level administrative support to executives within the Surgical Operating Unit, including calendar management, travel coordination, and meeting preparation.
• Prepare and organize documents, presentations, and reports for meetings and strategic initiatives.
• Serve as the primary point of contact for internal and external communications, ensuring timely and professional responses.
• Manage sensitive information with confidentiality and discretion.
• Assist in project coordination, tracking timelines, and ensuring deliverables are met.
• Organize and facilitate team meetings, including scheduling, agenda preparation, and follow-up on action items.
• Maintain office supplies and equipment, ensuring a well-organized and efficient workspace.
• Support onboarding and training processes for new team members.
• Collaborate with cross-functional teams to streamline processes and enhance operational efficiency.
• Provides general administrative support including preparing communications and maintaining schedules.
• Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment.
• Administers inter-department or inter-unit programs or processes.
• Coordinating travel and submitting expenses.

Required Knowledge and Experience:

• 6 years of admin experience

Nice to Have:

• Proven experience as an executive administrative assistant or similar role, preferably in a healthcare or medical technology setting.
• Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong verbal and written communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and adaptability to changing priorities.
• A proactive approach to identifying needs and implementing solutions.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.