Job Title:

Executive Assistant

Reports to:

Assistant Superintendent of Administration, Services, Strategies & Services.

Job Summary:

This position reports directly to the Assistant Superintendent of Administration. This position requires attention to detail, exceptional customer service skills, be solution focused and able to assist various aspects of the human resources department.This requires a key focus on relationship building with district employees, community members, key stakeholders, and board members. Daily tasks will vary in complexity with a primary focus on the successful outcomes for the departments.

QUALIFICATIONS:

1. Associate’s Degree Preferred or High School Diploma or GED Certificate (Thorough knowledge of office procedures.
2. Excellent interpersonal and communication skills
3. Proficient Computer skills (e.g. Microsoft programs such as Word, PowerPoint, Excel etc., and Google Drive and other associated Google apps)
4. Proficiency in both written and oral English usage and proofreading.
5. Ability to coordinate workload to meet established schedules/deadlines.
6. Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
7. Demonstrates pleasant and cooperative attitude
8. Demonstrates good attendance record
9. Ability to work independently
10. Exhibits leadership skills in performing all tasks and duties.
11. Works collaboratively with other departments and schools.

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

1. Support the Assistant Superintendent in various daily operations including, but not exclusive to, calendar management, creating and reviewing documents, reviewing content prior to distribution, managing phone calls, greeting in-person visitors etc., as the direct representative of the Assistant Superintendent
2. Manages all fiscal, legal, and confidential matters related to the Assistant Superintendent role.
3. Manages employee recognitions, celebrations, opening day and Teacher of the Year events, and coordinates other events as assigned.
4. Works closely with various departments to ensure consistency and communication.
5. Supports the HR department with various tasks as assigned.
6. Maintains and manages confidential personnel matters.
7. Prepares HR reports, presentations, and gathers information for the Assistant Superintendent.
8. Responses to inquiries and concerns in a timely fashion.
9. Handles travel arrangements, expense reporting, and budget items.
10. Maintains the same level of ethical behavior and confidentiality about the school system and its operation as expected of all professional personnel. A breach of confidentiality may cause immediate termination.
11. Performs other tasks and duties and assumes other responsibilities as assigned by the Assistant Superintendent.

PHYSICAL REQUIREMENTS

The physical requirements of this job may require frequent talking, sitting, lifting, and standing.

TERMS OF EMPLOYMENT: Exempt position. Twelve (12) month employment.

PAY SCALE: S24/Range 09