Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

04/19/2025

Type of Position:

Professional Staff - Operations

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu .

Department:

COM | Biomedical Informatics Admin

Department's Website:

https://medicine.uams.edu/dbmi/

Summary of Job Duties:

The Executive Assistant plays a key role in providing high-level administrative support to senior leadership within the Department of Biomedical Informatics. This position is essential in ensuring smooth daily operations and effective communication across the department.

Qualifications:

• Bachelor's Degree PLUS two (2) years of administrative or related experience OR High School Diploma/GED Plus six (6) years of administrative or related experience.

Knowledge, Skills & Abilities:

• Knowledge of Endnote, Workday, and video conferencing is a plus.
• Requires proficiency in Microsoft Email, Word, PowerPoint, and Excel.

Preferred Qualifications:

• Master’s degree in a related field
• Experience providing executive-level administrative support in an academic, healthcare, or research environment
• Strong proficiency in calendar management, travel coordination, and handling confidential matters

Additional Information:

Responsibilities:

• Manage complex executive calendars, including scheduling meetings, appointments, and departmental events.
• Coordinate and process all travel arrangements, reimbursements, and expense reports in compliance with institutional policies.
• Serve as the primary point of contact for internal and external communications, handling correspondence with professionalism and confidentiality.
• Organize and facilitate departmental meetings, including preparing agendas, materials, and meeting minutes.
• Answer and manage the department's main phone line, providing excellent customer service and directing inquiries appropriately.
• Welcome and assist visitors, ensuring a positive and professional experience.
• Support the resolution of sensitive and confidential administrative matters with discretion, tact, and respect.
• Other duties as assigned.

Salary Information:

"Commensurate with education and experience"

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes