Who May Apply : This position is open to the public.

This is an exciting opportunity to join the King County Sheriff’s Office. The Executive Assistant II is responsible for managing multiple projects and providing complex administrative and project support on behalf of the Undersheriff (the assistant to the King County Sheriff).
The Undersheriff is #2 in the Sheriff’s Office, reporting directly to the Sheriff, and is responsible for the daily operations of the King County Sheriff's Office. This position has a high level of autonomy, requiring excellent judgement and discretion. Applicants may learn more about us by visiting the King County Sheriff's Office website.

The KCSO vision, mission, and values influences every aspect of the work we do. We’re looking for individuals who share our core principles and will contribute to improving policing in our community.
The Executive Assistant II is responsible for complex administrative support tasks involving a thorough knowledge of the Sheriff’s Office policies and procedures which also demand a significant degree of independent judgment. This position is part of a team of six that regularly interface with the Sheriff, Undersheriff and Division Chiefs. It will partner with the Executive Assistant III supporting ever changing daily demands and emerging issues as needed.

This position also has the responsibility for managing an array of projects and activities on behalf of the Undersheriff. This position also will:

• Act as a liaison for the Undersheriff to internal and external contacts
• Represent the Undersheriff’s interests at both internal department and cross departmental meetings.
• Keep the Undersheriff apprised of current and potential issues and problems, and maintain the confidentiality of sensitive and controversial communications.
• Lead high level projects, provide overall project management to special projects, establishing priorities and timelines of deliverables. Assist in the tracking of status and progress of staff assignments and department projects and initiatives.
• Manage all incoming correspondence for the Undersheriff. Independently prepare or delegate to other department staff.
• Review and approve all outgoing correspondence prepared for the Undersheriff's signature; ensure timely responses.
• Maintain the Undersheriff's schedule, calendar, and travel arrangements. Coordinate arrangements and activities that require extensive contacts throughout and outside the department served. Set schedule priorities and resolve appointment conflicts.
• Develop and maintain office procedures governing the processing of paperwork and ensure department-wide compliance with those procedures. Review training requests, equipment requests and other memos for completeness and accuracy.
• Communicate to command staff the directions and instructions of the Undersheriff. Furnish explanations when necessary.
• Provide ongoing consultation and training on department office management and correspondence standards.
• Manage multiple complex and highly visible tasks. Coordinating with stakeholders both within and outside of the Sheriff's Office.
• Independently receive and resolve internal problems referred to the Undersheriff within assigned scope of authority.
• Gather, organize and prepare data for inclusion in reports. Provide information and materials to aid the Undersheriff in analysis and decision making.
• Supervise the Courthouse Administrative Assistant and provide backup when necessary. Candidate must have highly developed and exceptional skills that demonstrate they are well organized, flexible, reliable and a team player. Candidates must have five years of progressive professional experience in providing executive support to senior leadership (C-level) which must include experience as a lead (or supervisor) & professional project management in addition to the following:

• Advanced proficiency with MS Office Suite for daily use of Word, Excel, PowerPoint and SharePoint. and basic knowledge of Adobe Acrobat. Adept at using internet searches to acquire information.
• Strong technical skill and proficiency with calendar management, document preparation, prioritization and other executive support functions is essential
• Demonstrated excellent verbal communication skills. Confident, articulate, and professional speaking abilities (and experience).
• Exceptional written communication skills. Ability to relay key information in writing, with ease.
• Working knowledge of professional correspondence standards.
• Professional experience in project management. Ability to apply project management principles and practices.
• History of delivering highly detail-oriented work products that are consistent and of high quality.
• Demonstrated ability to consistently provide excellent customer service ((e.g. all levels of staff, elected officials and the public); take initiative, anticipate needs, exercise sound judgment, and demonstrated discretion
• Exhibit excellent people skills, the ability to stay grounded and positive in a very dynamic fast-paced environment.
• Experienced in managing the confidentiality of sensitive communications and information in addition to a history of being reliable and trustworthy
• Ability to learn multiple complex operations within the King County Sheriff's Office.
• Skilled in being flexible and completing tasks while managing shifting priorities, constant interruptions and shifting deadlines.

DESIRED QUALIFICATIONS:
• Public sector experience
• Law enforcement, court, or legal experience

APPLICATION PROCESS: To be considered for this position, the following items must be completed.

• King County Application (applying online satisfies this requirement)
• Answers to the supplemental questions
• Cover letter and resume are optional

Selection Process
All materials will be evaluated for spelling, grammar, and punctuation usage. The most competitive candidates will be invited to a written exam/oral board.

Work Schedule: The standard work week for this position is 40-hours (weekdays, approximately 8:00 AM to 5:00 PM. Hours may vary based on business need, and may include some occasional early morning, evening, and weekend hours. This position is eligible for overtime pay.

Work Location: This position is based at the King County Courthouse in downtown Seattle. Some travel to locations throughout King County may also be required.

TIMEFRAME: The timeframe and order of this recruitment is provided below.
• Oral Board Examinations will be held in January

UNION MEMBERSHIP: This position is not represented by a bargaining unit.

This position is a civil service position, for information regarding King County Civil Service Rules you can access these rules at https://kingcounty.gov/~/media/audience/employees/careers/Civil Service/Civil_Service_Rules.ashx?la=en

CONTACT INFORMATION: If you have questions regarding this recruitment please contact:
Michelle Kobuki , HR Analyst, Civil Service
michelle.kobuki@KingCounty.gov
206-477-4740

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Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

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No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.