Description

Company Summary

LCPtracker, Inc. is a cloud-based software (SaaS) provider specializing in labor compliance for public works construction projects. Headquartered in Orange, CA – with offices in New Braunfels, TX and Fenton, MI LCPtracker helps government agencies and prime contractors meet Davis-Bacon/prevailing wage compliance requirements on projects backed by federal, state, and/or local funding.

Thousands of clients and over 100,000 contractors use LCPtracker for their certified payroll and construction site compliance needs.

LCPtracker has been recognized year after year since 2017 as one of the “Best Places to Work” in Orange County by the Orange County Register.

Position Summary

The Executive Assistant is a highly trusted professional who supports the CPO with administrative tasks, manages communications, and organizes the CPO’s schedule to enhance their efficiency. This role requires discretion, excellent organizational skills, and the ability to manage complex tasks and communications effectively.

Duties/Responsibilities

• Provides high-level administrative support and assistance to the CPO in a business capacity.
• Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements while protecting time to work of the CPO.
• Act as a liaison and provide support to the direct hires of CPO. Arrange and handle all logistics for one-on-one meetings, trainings, and live events: schedule; draft agendas; assist in developing/compiling and distribute presentation materials; and record meeting notes and assign tasks as needed.
• Complete a broad variety of administrative tasks that facilitate the CPO’s ability to effectively lead the Product Division, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CPO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CPO’s style and organization policy.
• Work closely with the CPO to keep them well informed of upcoming commitments, responsibilities, and travel, following up appropriately.
• Assist in establishing and reviewing departmental budgets.
• Review monthly, quarterly and annual contractual obligations with vendors, to include detailed invoice review and tracking.
• Anticipate CPO’s needs in advance of meetings, conferences, etc.
• Complete projects by collaborating with appropriate staff, including the Executive Team and other staff as appropriate.
• Manage front desk/office administration once Missouri office established.
• Assist in developing additional processes or checklists as assigned.
• Other projects/duties as assigned for the overall benefit of the organization.
• Special Projects/Teams as assigned
• Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Core Competencies

• Confidentiality: This role will be privy to confidential and/or sensitive information. Must demonstrate integrity in maintaining confidential and sensitive information and strict adherence to organizational policies and procedures.
• Communication Proficiency: Uses friendly and proficient communication to interact with a wide range of people, frequently exchanging information about office operations.
• Time Management: Must manage their own time, using an electronic calendar in an email program to set meetings, to request others to attend and to coordinate their responses. Responds to requests for attendance at various meetings.
• Technical Capacity: Proficiency with many kinds of office equipment, software, and technology that is used or managed.
• Initiative and Proactivity: Correctly anticipates a need, volunteers readily, and acts without being told to do so. Brings new ideas to the company. Undertakes self-development activities; seeks increased responsibilities; takes calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Drive for Results: Is goal-oriented; maintains focus on the objective.
• Problem Solving, Personal Judgment: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics. Solicits and applies feedback.
• Quality Management: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness. Does not cut corners; monitors work to ensure quality; applies feedback to improve performance.

Education and Experience

• Significant executive support experience: 4+ years supporting C-level executive(s) required
• Bachelor’s degree in business preferred (or relevant experience)
• Expert proficiency with Microsoft 365, especially Word, PowerPoint, Excel, and Teams; ability to design and edit graphic presentations and materials in PowerPoint and Canva.
• Technical proficiency and problem-solving skills related to computer and software support and troubleshooting; and web-based applications.
• Exceptional verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, clients, and partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance. Ability to anticipate needs and interpret needs with little information.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to pivot based on changing priorities at a moment’s notice.

Salary Range

Executive Assistant hourly rate range $25.00 to $30.00 per hour

Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Benefits

Paid Time Off

10 Paid Holidays

Phantom Stock

401k Plan with up to 4% company match

Medical Benefits (Health, Vision and Dental)

Life Insurance

Long Term Disability and Short Term Disability coverage

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 pounds at times.

Work Environment

This position operates in a professional office environment and role routinely uses standard office equipment such as computers, phones, mobile devices, photocopiers, filing cabinets and fax machines.

Physical Demands

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk and hear, use hands and fingers to type, scroll and use computer equipment. The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection of text/data in both print and electronic forms.

Position Type and Expected Hours of Work

This is a full-time non-exempt position. This position will start as remote and change into an expected full-time, five days a week once a Missouri office is created. Days and hours of work are generally during regular business hours M-F, however some evening and weekend work is required based on business needs at the time.

Travel

There is a moderate travel requirement for this position. Travel may be to visit remote office(s), attend conferences/industry events, etc. Attendance at our corporate Staff Retreat is required. This event is a 2-3-day retreat. Attendance at our LCPtracker Conferences as assigned.

LCPtracker participates in the E-Verify Program. E-Verify is an internet-based system operated by the Department of Homeland Security and the Social Security Administration. It allows employers to confirm an individual’s employment eligibility to work in the United States. View the attached notices, available in English and Spanish, for important information regarding the E-Verify program. E-Verify Notice (PDF); Right to Work Notice (PDF)

LCPtracker, Inc. is an equal opportunity employer of all qualified individuals; including minorities, women, veterans, and individuals with disabilities, and regardless of sexual orientation or gender identity. LCPtracker, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, state, and local ordinances.

LCPtracker is committed to the full inclusion of all qualified individuals. In keeping with our commitment, LCPtracker will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact the LCPtracker Human Resources Department at HR@lcptracker.com.

Qualifications