Job Title: Executive Assistant I

Job Description

We are seeking an Executive Assistant to support 2-3 Director-level executives within the Ads organization. This role is fully on-site in Seattle, WA and offers the opportunity to be a part of a fast-paced, unique team with an amazing EA culture.

Responsibilities

• Manage complex calendars and scheduling through Outlook (60% of the time).
• Coordinate travel arrangements using Concur and Travel Source (20% of the time).
• Handle expense reports and reimbursements (20% of the time).
• Utilize Word, Excel, Slack, Chime, and Outlook for various tasks.
• Provide support to 2-3 Director-level executives, possibly across different time zones.
• Work closely with hiring managers for onboarding and ongoing support.
• Collaborate with a team of five other Executive Assistants.

Essential Skills

• At least 2 years of experience as an Executive Assistant or in a similar role (e.g., Office Manager, Front Desk, Legal Assistant).
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Experience managing very complex calendars.
• Excellent communication skills.
• Ability to work on-site 5 days a week.

Additional Skills & Qualifications

• Experience with Concur.
• Customer-facing, hospitality, or service industry experience.
• Strong EA experience supporting multiple executives.
• Advanced degree (preferred but not required).

Work Environment

This role is fully on-site in Seattle, WA, working alongside other Executive Assistants within the Ads organization. The typical work hours are 8 AM to 4 PM, Monday to Friday. You will be part of a team that directly impacts the ads world, providing support in a fast-paced and dynamic environment.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Apr 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.