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Job Description
- Req#: R0009467
Facilitate and manage daily schedule of three executive leaders , screen calls, schedule meetings, and handle any requests as they come in
Screen and route calls as necessary
Maintain effective communication with the three executive leaders regarding calendar and changes to calendar as well as schedule reminders and planning upcoming senior meetings
Maintain alertness to potential problems, always being proactive to avoid scheduling conflicts
Create agendas and other meeting materials as required
Schedule travel, create itineraries, provide overall assistance and support during travel
Prepare expense reports using Concur database system
Reconcile travel expenses with each leader’s Corporate American Express card
Perform various department tasks using in-house database systems (Carta AP, Debut, Airtable , Concur, Fabric, Jagger , S harepoint , LucidChart , Jira )
Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
T r ack and assist with spe nding , including equipment purchases and accruals
Overall coordination for department needs:
File maintenance; clerical initiative and support
Regular and organized communication with our suppliers
Draft routine correspondence for leaders
Conduct industry research for leaders as requested
Share in providing administrative coverage, etc. for others in department , as necessary.
Plan social events and c oordinate catering for group and dept events
Conduct online surveys to gather and organize information for leadership team
Backfill various administrator and coordinator responsibilities when needed; PTO, FMLA, etc
Facilitate acute and special projects as required
Develop a broad understanding of A&E’s media operations and technology
What makes a good workflow for creatives and how to build workflows
Utilize research and data to articulate and support operational decisions
How the company operates
You’re the go-to pop culture geek on your pub quiz team
Your dream tattoo reads: “Anything worth doing is worth doing right,” especially under tight deadlines
Self-starter, who applies individual initiative to improve current processes, anticipate needs, identify issues impeding success, and propose creative, viable solutions
Well-developed skills in prioritizing, proactive correspondence follow-up, organization, decision making, time management, and verbal/written communication skills
Represents executive leaders and their departments well
You’re a sleeve roller-upper who owns projects from end-to-end
Desire to be helpful and thoughtful in any way needed to support the team and organization
You know your way around Microsoft Office and are tech-savvy
Demonstrated ability to grasp and quickly learn new technology or software
4-year college education, or equivalent life and/or work experience
2 + years administrative experience , preferably within a media and/or agency environment or another medium to large co mpany
Work Locations: With the exception of some select roles that have In-Office requirements, most temporary or third party payroll workers should expect to work remotely, unless otherwise discussed.
Division Story
A+E’s Technology team is deep-rooted in the heart of our business. We have great people and great technologies, and together we take on the toughest challenges. As innovators, we choose to iterate, pivot, and adapt quickly. We’ve reinvented the way A+E leverages technology to produce and sell world-class content. We’ve modernized our core solutions and embraced a cloud first approach. Perched on the virtues of our “Technology Code”, we make technology better, create solutions together, and most of all, we have fun with it. Our team members are motivated individuals who help each other do remarkable things every day. Together we deliver best-in-class solutions that transform the way A+E works. If this sounds like something you want to be a part of, we want to hear from you!Job Description
THE ROLE: Executive Assistant, Media Production, Operations and Engineering (Temporary)
A+E has an amazing opportunity for an Executive Assistant, Media Production, Operations and Engineering , providing administrative support to the leaders of A+E’s three key media-focused operations and engineering teams: Production Operations, Content Services Operations, and Media Engineering and Broadcast Operations. If you are a television junkie with a passion for creativity and technology , then this is the place for you.
MORE ABOUT WHAT YOU’LL DO:
WHAT YOU’LL LEARN:
YOUR STORY:
Please note project assignment associates are engaged to provide service to A+E Networks on a temporary basis in connection with a specific project. Project assignment associates are hired and employed through a third party vendor with a duration/tenure of no longer than eighteen (18) months.
Compensation
Contract Hourly Pay Rate: $45.00
The pay rate displayed serves as a good faith estimate for this role.
Compensation for the role will be based on a number of different factors
such as a candidate’s qualifications, skills, competencies, location, and
experience. Learn more at aenetworks.com/careers.
A+E Networks proudly provides equal employment opportunity for all employees and job applicants, and makes employment decisions consistent with this principle. The company’s employment actions and decisions – including recruitment, hiring, training, promotion, demotion, compensation, transfer, layoff, and termination – are made without regard to an employee’s race, color, religion, creed, age, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, alienage or citizenship status, physical and/or mental disability, medical condition, family and medical leave status, genetic information, military or veteran status, or any other characteristic protected by applicable law.
A+E Television Networks is a joint venture of the Hearst Corporation and The Walt Disney Company.
We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.About the company
A&E Networks is an American multinational broadcasting company that is a joint venture between Hearst Communications and Disney Media Networks, a business segment of The Walt Disney Company.