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Join John Lewis or Waitrose today

If you've ever stepped through the doors of a John Lewis or Waitrose shop, shopped online, or seen any of our adverts, you'll know there's something unique about us.

That unique proposition is our Partners. As co-owners they have a say in our business and receive a share of the profits, so they put time and effort into making it work. Our Partners are the reason we're the success we are. They're our secret sauce; the opportunity for us to differentiate.

Job Summary:

Job Description:

This is an exciting opportunity to join the Leadership Support profession as an Executive Assistant directly supporting our CEO, Nish Kankiwala.

At a glance:-

• Working pattern/flexible working - This is a hybrid working role, therefore your time will primarily be split between working from home and the London/Bracknell Head Offices supporting the CEO where he is. However, there will also be an expectation to visit other locations as the need arises.

• The role could be based at either our Bracknell or Victoria campus.

• Salary range - The salary range for this role is £46,000-£66,700

• Contract type - This is a permanent position.

About the role:-

Your primary role will be to support the CEO to deliver their responsibilities effectively and efficiently by providing excellent, proactive business support. You will advise on priorities, manage their diary and support the effective flow of work through their office. You will be responsible for ensuring their time is used optimally, planning ahead and thinking strategically to ensure the CEO has the right contacts and information to be able to meet his objectives.

You will advise on ways of working and improving processes to support the efficient running of the whole Partnership, anticipating bottlenecks and taking corrective action to ensure work flows smoothly through the organisation.

In this role, you are required to have very strong administrative and organisational skills, along with the ability to build and maintain great working relationships with Partners at all levels within and outside our business. You will be able to plan and prioritise in both the short and longer term to ensure the internal and external commitments of the CEO are met.

You will share collective responsibility with all of the Executive Assistants for leading the Leadership Support Profession. This will include resource planning, recruitment, talent management and training.

What you’ll be doing as an Executive Assistant:

• Manage mail, calendar and other apps (e.g. G+ communities) on behalf of the CEO. Filter, draft, compile and cascade information in a timely manner.

• Strategically plan the CEOs diary well ahead of time ensure their use of time is aligned to their priorities

• Support with managing the cost budgets for directorates (e.g. head office pay/non-pay).

• Coordinate complex meetings and UK and overseas business travel - organising itineraries, flights, transportation, hotels, passports and business visas.

• Represent the CEO in comms & correspondence applying your judgement. This may include preparing and editing presentations, speeches, letters and scripts, and drawing up key messages to help your Exec prepare for key internal and external engagements.

• Support the efficient running of the Exec Team meetings and other key governance groups, working closely with the Business Managers and EA team where appropriate.

• Ensure that external/internal stakeholder relationships are well maintained and support you and your leaders business requirements.

• Scope, curate, manage and execute successful events - ensuring all the logistics are managed with support from the Profession and/or teams.

• Handle secret/confidential information in an appropriate way, always maintaining complete discretion.

• Provide miscellaneous business support to your Executive (e.g. 1 Pship awards, team day support, team workday support).

• Support the development of business-wide processes, frameworks and tools for Leadership Support, continuously improving them to drive efficiency and effectiveness; sharing best practice,

• Work closely with the Business Profession Lead to build and develop the Leadership Support profession into a recognised centre of excellence.

Essential skills you’ll need:-

• Minimum of 2 years experience in previous Executive Assistant roles in a commercial setting, supporting at an Executive or Board level Director.

• Proficient use of IT systems and confident in adapting new technologies.

• Experience of working in a large commercial organisation.

Desirable skills you could bring:-

• Experience of creating presentations and speeches.

• Experience of complex diary management.

Benefits of the Partnership and the role:-

You will enjoy 25% discount at John Lewis and 20% in Waitrose

The Partnership has a competitive pension scheme where your contributions will be matched by the Partnership (up to 8% of pay)

Excellent work life balance, including focus on well being and flexible working and our marketing leading equal parenthood leave Policy

Find out more about the extensive range of exciting benefits that you could enjoy when you join us on our website under About the Partnership; Benefits.

Next Steps:-

The application consists of a CV upload followed by application questions.

Please ensure you refresh the page each time you complete a task to ensure you complete everything that you need to in time. (If internal, check your Workday notifications and see further guidance on the PDW under "Internal application process").

Once you've submitted an application the next steps of the process, if successful, are likely to include a 2 stage virtual interview.

You'll be asked about any adjustments you might need to support the recruitment process. Let us know, and we'll be sure to discuss it with you.

Thanks for your patience in the meantime and for showing an interest in this role.

You can view a copy of the full job outline- see below:-

External candidates- please view the attachment on the advert

Internal candidates- please use your internal email address to view this folder:-

https://drive.google.com/drive/folders/13yQo1owL6SBmNyk5-xJSgq9zovlr66Jd?usp=sharing:

For internal use only:

#LI-JLPGR

#LI-HYBRID

#LI-HEADOFFICE

#LI-SH1

Pay Range:

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At the John Lewis Partnership, we embrace our differences. We want you to be you. Because, well, we know you're at your best when you're free to be yourself.

Being a truly inclusive employer to us means creating an environment which celebrates your contribution, regardless of age, gender, race, ethnicity, disability, sexual orientation, social background, religion or belief. It's why we've set our own aim to become the UK’s most inclusive business - for our Partners (employees) and our customers.

We firmly believe that our future success lies in diversity of thought from all Partners and it's integral in our mission to build a happier world. ? ?

We welcome applications from everyone interested in working for us. And, once you're a Partner, your differences will make all the difference.

Find out more about D&I in the Partnership here.

We want all of our Partners to have a good work-life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where it is possible to do so. Please discuss this further with the hiring manager during your interview.